Accounting Assistant

In cooperation with the Property Management Staff, the Accounting Administrator works to meet the accounting and administrative demands of the building management office. 

Accounting Duties

• →Code and Input invoices in MRI, Yardi Voyager or similar Property Management Software
• →Input of Tenant receipts in MRI, Yardi Voyager or similar Property Management Software
• →Verify monthly rents and distribute rent statements
• →Prepare monthly closing reports, including cash verifications
• →Complete new vendor requests and set-ups
• →Compile monthly reports.

Administrative

• →Answer phone in a professional manner providing answers when possible and transferring calls or taking messages as needed
• →Open, stamp and distribute mail
• →Maintain tenant contacts lists
• →Maintain emergency contact lists
• →Maintain certificate of insurance files for tenants and vendors, tracking dates and coverages
• →Maintain lease and building files, create new files as needed
• →Process tenant amenity requests including fitness center membership, interior bike room use and exterior bike parking.
• →Prepare and send all outgoing mail and packages
• →Coordinating vendor after-hours access, verifying proper insurance coverages and communicating all information to building staff

Education and Experience

• →High school diploma required
• →Basic Accounting experience a plus
• →Some experience with MRI, Yardi Voyager or other property management software a plus

• Advanced communication skills both oral and written
• Strong organizational skills and attention to detail
• Self-starter, able to manage multiple projects under pressure
• Ability to work efficiently as a team member, dealing with coworkers and clients at all levels and disciplines
• Ability to work independently
• Ability to occasionally work flexible hours which may exceed 8 hours per day or 40 hours per week
• Personable and friendly demeanor in person, on phone and in email
• Proficient knowledge of Microsoft Office, including Word, Excel and Adobe
• Ability to gain proficient knowledge of other software programs as required

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: www.lpc.com.

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