Transaction Coordinator

United States·IrvineFull-timemid

OtherTransaction Coordinator

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Quick Summary

Overview

Marcus & Millichap is the nation’s leading brokerage firm specializing in real estate investments with offices nationwide. Marcus & Millichap offers owners and investors the nation's most comprehensive real estate research and analysis for all types of income-producing property.

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The Transaction Coordinator supports the accurate and timely processing of real estate transaction documentation. This role is responsible for maintaining transaction records, coordinating with internal teams, and ensuring smooth documentation workflows.

The base salary range for this role is $33.65 – $38.46 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.

Request Due Diligence from Client

Abstract Due Diligence Material & Label Properly into Client Folder

Abstract Lease & Provide to Marketing Team to Create Marketing Material

Create Listing Agreement + State Legal Documents

Onboard Listing to MNET, Crexi, Costar, Personal Website

Create Marketing Piece for LinkedIn & Email Database

Order Title

Confirm whether Lease has a ROFR, ROFO and Process

Coordinate Process of Opening Escrow

Escrow Timelines

Contact Sheets

Coordinate Third Party Orders (Phase 1, Survey, Zoning Report, Appraisal) & Coordinate Site Visits with Seller/Tenant

Order / Request Estoppel + SNDA

Follow Timelines to Make sure all parties are abiding by the contract

Coordinate Process of Closing Escrow

Submit Commission Demand

Request / Update Insurance with Buyer + Lender Added as Additionally Insured

Troubleshoot / Overcome Objections

Process Tenant Notice Letter

Process Rent Coordination w/ Buyer (If we represent buyer)

Submit Closing Internally with Requested Documents

Create Closing Marketing Piece for LinkedIn & Email Database

Evaluation / Process Comps

Identify Closed Comps and Abstract Necessary Data

Identify On-Market Comps and Abstract Necessary Data

Communicate with Listing Agents to Confirm Status

High school diploma required; an associate degree is preferred and considered a plus.

Two (2) years of experience in administrative support, transaction coordination, or revenue operations.

Proficient in Microsoft Office Suite, especially Excel.

Strong attention to detail and organizational skills.

Effective written and verbal communication skills.

Ability to manage multiple tasks under tight deadlines.

Ability to maintain confidentiality and handle sensitive information

Familiarity with real estate closing documents is a plus.

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.

Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Marcus & Millichap, Inc. is a leading national real estate services firm specializing in commercial real estate investment sales, financing services, research and advisory services. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate. The Company also offers market research, consulting and advisory, and leasing services to its clients. Marcus & Millichap, Inc. closed 8,818 transactions in 2025, with a sales volume of $50.8 billion.

Marcus & Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law.