ADMINISTRATIVE SPECIALIST III

Introduction

It is important that all\r\nexperience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS\r\nSPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.\r\n�\r\nPLEASE FILL OUT THE APPLICATION\r\nCOMPLETELY.\r\n➢�The application is part\r\nof the examination process. Your answers will determine�your eligibility\r\nto participate in the next phase of the selection process.\r\n➢�Clearly describe your\r\nqualifications in detail. Credit cannot be given for education, training,\r\nexperience, knowledge, skills, and abilities that you fail to indicate.\r\n➢�Do not leave any answer\r\nspaces blank; if a question does not apply, write 'N/A'.\r\n➢�Although you may attach a\r\nresume to further describe your qualification, it does not substitute for\r\ncompleting the application form. An incomplete application form may result in\r\ndisqualification. Do NOT write 'see resume' in your work history or\r\nresponses to supplemental questions.\r\n➢�Failure to comply with\r\nthese instructions may result in disqualification.\r\n➢�Read the Job Announcement\r\ncarefully for specific filing instructions, supplemental questions, and final\r\nfiling dates.�\r\n

GRADE

12\r\n

LOCATION OF POSITION

Maryland State Police\r\nCentral Records Division\r\n1711 Belmont Ave\r\nBaltimore, MD 21244\r\n

Main Purpose of Job

This position within the Division is responsible for processing requests for copies of Maryland State Police Incident Reports in accordance with the Public Information Act to legally entitled parties and processes requests for copies of reports maintained in the repository. Requests are received via mail, telephone or walk-ins. Performs UCR duties within the Incident Reporting Section. Assists with forwarding reviewed UCR reports to the National UCR Program administered by the Federal Bureau of Investigation. Reviews UCR (i.e. Summary and NIBRS) reports for reasonableness and any errors that have to be addressed by the UCR Contributors (police agencies).\r\n

POSITION DUTIES

Duties include, but not limited\r\nto:\r\n\r\n\r\n Evaluates Public Information Act requests for Maryland State\r\n Police Reports (i.e. Investigation, Missing Person, Vehicle, Driving Under the\r\n Influence);\r\n Obtains, analyzes and interprets data in order to apply rules,\r\n regulations and standards in accordance with laws (i.e. Public Information\r\n Act);\r\n Search for the requested report in the MSP RMS, download, and do\r\n the sociological redactions (i.e. telephone numbers, addresses);\r\n Determine if the report is able to be released, send 10-day letter\r\n and collect appropriate fees from requestor;\r\n Determine release ability of reports in part or whole, deleting\r\n non-releasable portions of requested documents or recommend that the entire\r\n report be denied in accordance with SOP and appropriate laws;\r\n Process all funds collected by the IR Section to ensure proper\r\n logging on appropriate form, review checks for correct information and forward\r\n to Division Administrative Support staff for deposit;\r\n Performs other related duties as assigned.\r\n\r\n\r\n\r\n\r\n

MINIMUM QUALIFICATIONS

Education:� Graduation from an accredited high school or possession of a high school equivalency certificate.\r\nExperience:� Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.�\r\nNotes:\r\n1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.\r\n2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to\r\napplicants who possess the following preferred qualifications. It is important\r\nthat you include clear and specific information on your application regarding\r\nyour qualifications.\r\n\r\n\r\n Six (6) months experience processing Public Information\r\n Act (PIA) requests\r\n Experience with Microsoft Word, Excel, PowerPoint and\r\n Google Workspace applications\r\n\r\n\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.\r\n

SELECTION PROCESS

Only candidates who meet the minimum qualifications will\r\nbe considered for this classification. Therefore, it is essential that you\r\nprovide complete and accurate information on your application. Successful\r\ncandidates will be placed on the Eligible List categorized as BEST QUALIFIED,\r\nBETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at\r\nleast one year from the date of examination. The list will be used by the\r\nhiring manager to select employees. The list will be valid for one year.\r\n

EXAMINATION PROCESS

The examination will consist of a rating of your\r\neducation, training and experience related to the requirements of the position.\r\nYou may be required to complete a qualifications supplement, or the rating may\r\nbe based on your application. Report all experience and education that is\r\nrelated to this position.\r\n

BENEFITS

STATE OF MARYLAND BENEFITS\r\n

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to uploading one\r\nfile. As a result, it is strongly urged that those applying upload ALL required\r\nand additional documents (undergraduate and graduate transcripts, resumes,\r\netc.) as one file. If you are unable to apply online, you may submit an\r\napplication via mail.��The Maryland State Application Form can be\r\nfound online. Completed applications, required documentation and any required\r\naddendums may be mailed to:\r\n�\r\nMaryland State Police\r\nHuman Resources Division\r\n1201 Reisterstown Road\r\nPikesville, MD 21208\r\nATTN: Tiffany R. Hazel\r\n�\r\nFor questions regarding this recruitment, contact�tiffany.hazel@maryland.gov\r\n�\r\nIt is the policy of the Maryland State Police to comply\r\nwith all applicable federal and state laws prohibiting employment\r\ndiscrimination and to provide equal employment opportunity to all employees and\r\napplicants for employment without regard to age, ancestry, color, gender,\r\nidentity and expression, genetic information, marital status, mental or\r\nphysical disability, national origin, race religious affiliation, belief or\r\nopinion, sex, sexual orientation or any other protected status.\r\n�\r\nTTY Users: call via Maryland Relay.\r\n�\r\nWe thank our Veterans for their service to our country\r\nand encourage them to apply.\r\n�\r\nAs an equal opportunity employer, Maryland is committed\r\nto recruiting, retaining, and promoting employees who are reflective of the\r\nState’s diversity.\r\n�\r\nBilingual applicants are encouraged to apply.\r\n�\r\n