Assistant Registrar - Enrollment Services - ISM

The Assistant Registrar works with students, and faculty to update, correct and maintain accurate student records. In addition, this individual assists the Registrar with government and NGO reports, degree requirements on student enrollments, and status updates on all enrollments.

1. Assists in maintaining and updating all aspects of the academic student record, including physical documents and electronic record in the Student information System(SIS)

2. Responsible for data input, collecting and compiling enrollment data, and pulling data for reports.

3. Assists with coordinating data elements and requests with the various departments within the School.

4. Maintains currency in best practices and AACROA recommendations in Registrar Policies and also Institutional Research.

5. Distributes student status updates to appropriate advisors and faculty.

6. Coordinates and participates in the planning, development, implementation, documentation, administration and maintenance of the computerized degree audit system within the SIS.

7. Assists in training, and documentation of use of the SIS, and interpretation of the degree audit system and in the resolution of problems and issues.

8. Assists with the evaluation and review of existing student technologies, and collaborates with IT for potential replacements or improvements.

9. Verifies validity of course requirement exceptions such as waivers and substitutions submitted by faculty program coordinators and deans. Edits the affected degree audit accordingly to complete such requests.

10. Assists with the evaluation of transfer coursework to determine acceptability and equivalency.

11. Assists with the evaluation of prerequisite coursework to determine acceptability, placement and equivalency.

12. In collaboration with the Registrar team, conducts degree audits, clearing students for graduation.

13. Assists students with transcript issues, requests, and registration.

14. Coordinates and assists in the publishing of the academic calendar and update of the school handbook and catalog each year

15. Assists with keeping track of policy updates in order to record in the school handbook and catalog.

16. Assists in classroom scheduling, communicating class room changes to students and faculty.

17. Assists with tracking courses and attend the Graduate Education Curriculum Committee, to keep inventory of new courses

18. Assists with planning and production of commencement ceremonies

19. Other duties as assigned

3 year’s minimum experience in Registrar Office at a university level/equivalent Knowledge of registrar policies, procedures, and eligibility requirements Skill in researching regulatory information and resolving registrar questions