Senior Administrative Partner

As Marqeta's Senior Administrative Partner to our Chief People Officer (CPO), you will provide steady, reliable support to our dynamic CPO in a fast-paced environment. You'll leverage your exceptional organizational skills, resilience, and composure to navigate shifting priorities with ease. Operating behind the scenes, you'll serve as a proactive, detail-oriented, and unflappable partner who takes pride in ensuring seamless operations and anticipating needs before they arise.

While we work Flexible First, this role requires in-person presence at our Oakland office every Tuesday, with additional in-office days as needed for key moments such as Board meetings and leadership team onsites. We'd love for you to join us!

• Provide primary executive support to the CPO - including calendar management, expense reports, and complex travel arrangements.
• Light administrative support (calendars and expenses) to select members of the CPO leadership team.
• Manage a complex and dynamic calendar, navigating frequent changes and prioritizing meetings with sound judgment.
• Coordinate domestic and international travel with precision - including flights, hotels, ground transport, and dining - ensuring alignment with the CPO’s preferences and standards.
• Prepare and process expense reports accurately and efficiently.
• Handle special projects and logistics such as team offsites, milestone and holiday gifts
• Anticipate needs, stay several steps ahead, and respond quickly in a highly fluid environment.
• Manage light operational or finance-related activities such as purchase orders and vendor coordination.
• Be willing to jump in wherever needed - whether that’s coordinating a last-minute meeting, troubleshooting a travel issue, or running out to grab coffee.
• Communicate clearly and professionally across the CPO’s leadership team and cross-functional partners.
• Maintain discretion, professionalism, and a sense of humor -  even when things change unexpectedly.

• 5+ years of professional experience in administrative support, with 2+ years of Executive level support (either C-Suite at a similarly-sized firm, or VP+ at a larger company)
• Demonstrated ability to manage executives' calendar and administrative needs with precision, speed, discretion, and exceptional attention to detail
• Experience supporting an executive with access to highly sensitive information (ideally a CHRO, CFO, CLO, or comparable role)
• Ability to perform this role in-person in our Oakland office every Tuesday, with willingness to be present in-person for other key moments (Board meetings, leadership team onsites, etc)
• Strong proficiency with Google Workspace, Slack, Zoom, and other key tools for managing work in a distributed global environment

• Experience providing executive support in a remote/hybrid environment
• Experience working at a global company through a rapid growth phase

• Maija Muncy, Chief of Staff

• Application Submission
• Recruiter video call
• Hiring manager video call
• Virtual "Onsite" consisting of 4-5, 45 min calls
• Offer!