Professional Aide

This is a temporary or an on-call position. Provides professional support. Responsibilities may include general business, science, medical, agricultural or other professional support functions. Term: Temps can work two (2) nine (9) month terms with a week break in service in between and at the end of the second term terminate for three (3) months or switch to an on-call. On-Call allowed to work 1039 hours in any twelve (12) month period.

Seeking an experienced professional(s) to assist with duties which include financial, human resources, and general office support in an academic/research unit at MSU.

Assist with coordinating visas for employment

Complete I-9 employment verifications

Oversee bi-weekly payroll and time entry process including time entry in CATS

Monitor payroll financial accounts, submit cost redistributions for pay accounts

Assist with job postings for student and temp/onc-call employees

Assist with personnel file maintenance, departmental lists, updates and disposition

Ordering - monitor BMB.Reqs email inbox for order requests

Place orders via PCard (avg ~40 per month)

Maintain receipts, track packages, maintain vendor accounts, coordinate with BMB Store

Invoice payments - publication fees, conference registrations, memberships, etc.

DVs - set up vendors for payment, issue payments for expenses, reimbursement, stipends, etc.

Greet and direct visitors, answer questions, answer phone

Monitor BMB.Office email inbox

Sort mail, assist with conference rooms, copy/fax machines, lockouts, parking passes, maintenance calls, etc.

Incoming package handling (sign for deliveries, send emails for perishable items, etc.)

Process outgoing FedEx shipments (research samples, etc.)

Assist with coordinating visits

Support for departmental events and initiatives

Required: Experience in any or all of the above applications and tasks. Knowledge of policies and procedures related to any or all of the above applications and tasks.

The position(s) may offer up to 10 hours per week in each area of service, HR, finance/purchasing and general office administrative assistance. 

CATS time entry

EBS HR application functions and forms

Kuali and financial application functions and forms

Excel spreadsheets

Google documents

J-1 and H-1B visa processes

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Cover letter

Resume

Names and contact information for 3+ professional references

Will fill one or two positions, depending upon the applicant interest, availability, experience, skill set, in the relevant duty areas.

Contact Sue with questions pungsd@msu.edu 

STANDARD 8-5

https://bmb.natsci.msu.edu/

Advertised: Aug 17, 2026 Eastern Daylight Time
Applications close: Aug 24, 2026 Eastern Daylight Time

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