Multiplylabs1mo ago

USD 80000–110000/yr

Executive Assistant to the CEO

United States·San Francisco,San FranciscoFull Timemid

OtherExecutive Assistant To The Ceo

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Quick Summary

Overview

Join the Future of Robotic Biomanufacturing! Multiply Labs is a robotics company on a mission to solve a significant bottleneck in modern medicine: the manufacturing of life-saving advanced biologics, from gene and cell therapies to antibodies and more.

Technical Tools

OtherExecutive Assistant To The Ceo

We're hiring an Executive Assistant who will work side-by-side with our CEO every day. You'll own his calendar, manage his inbox, run his travel, and act as the operational backbone that lets him focus on the highest-leverage parts of running the company.

This role is designed for someone with high intellect, strong curiosity, and technical fluency who wants a front-row seat to how a venture-backed robotics company is built. You’ll ramp quickly, develop deep context on the CEO's daily operations, and become a trusted partner in keeping the CEO organized, prepared, and productive.

We’re open to candidates with prior EA experience as well as recent graduates who demonstrate strong judgment, professionalism, and a bias toward action.

This is a full-time, in-person role supporting our CEO and team at Multiply Labs’ San Francisco headquarters.

Own the CEO’s Time and Attention (End-to-End)

Serve as the primary operator for all scheduling and calendar management—business and personal

Proactively structure the CEO’s day, week, and travel to align with top company priorities

Protect focus time aggressively and ensure seamless transitions between commitments

Coordinate personal obligations (appointments, calls, errands, etc.) with the same rigor as business meetings

Anticipate conflicts, bottlenecks, and inefficiencies before they happen

Run the CEO’s Inbox and Commitments

Triage and prioritize a high-volume inbox with speed and judgment

Draft clear, precise internal and external communications on behalf of the CEO

Track all commitments and ensure every follow-up is completed without exception

Maintain tight control over open loops across business and personal contexts

Execute at a High Tempo, Across Contexts

Keep the CEO fully on track throughout the day—meetings, decisions, follow-ups, transitions

Operate with urgency, accuracy, and calm under pressure in constantly shifting conditions

Solve problems independently and escalate only when necessary

Coordinate High-Stakes Interactions

Schedule and coordinate with board members, investors, leadership team executives, and external partners

Support meeting preparation, agendas, logistics, and follow-through

Ensure executive interactions are frictionless, timely, and well-prepared

Travel & Logistics (Business + Personal)

Own end-to-end planning for complex domestic and international travel

Build detailed itineraries and handle last-minute changes without disruption

Ensure all logistics—business and personal—are executed flawlessly

Office & Operational Support (10–20%)

Help ensure the office runs smoothly on a day-to-day basis

Answer the front door and greet visitors and guests

Manage supplies, kitchen stock, and vendor coordination

Help onboard new team members with tools and administrative support

Handle facilities requests and small operational issues from employees

Support a well-organized, efficient, and high-functioning work environment

This role reports to the VP of Business Operations and People and works closely with the Interim Chief of Staff.

We are looking for a rare combination of judgment, execution speed, and reliability.

1–3 years experience (elite recent graduates encouraged to apply)

Extremely organized with near-obsessive attention to detail

Fast thinker who can operate in ambiguity and autonomy

High judgment—knows what matters and what doesn’t

Tech-native and quick to learn new tools and systems

Exceptional written communication: crisp, structured, and precise

Calm, steady, and reliable under pressure and shifting priorities

Strong internal drive—you take ownership without being asked

Comfortable working in a high-expectation, high-trust environment

What Success Looks Like

The CEO’s calendar is tightly optimized around company priorities and never a source of distraction

Inbox and commitments are fully controlled, with no dropped threads

Personal and professional obligations are seamlessly integrated and executed

The CEO consistently operates with clarity, focus, and minimal operational friction

Projects and tasks are executed smoothly with minimal oversight or need for escalation

Stakeholders experience fast, precise, and reliable communication at all times

Why This Role

Direct, daily proximity to the CEO and executive decision-making

Accelerated learning curve in operations, leadership, and company building

High trust and high autonomy from day one

A strong foundation for future roles in operations or startup leadership

Competitive Compensation: Salary range of $80,000 - $110,000 a year plus meaningful early-stage equity. We want our team to have a real stake in the future we’re building.

Premium Health: Premium Medical, Dental, and Vision plans with subsidies for child dependents.

Wealth Building: 401(k) with a 4% company match to help you plan for the long term.

Pre-Tax Commuter Benefit: Pay for eligible transit and parking with pre-tax dollars to save on commuting costs.

Parental Support: Robust Paid Parental Leave to support your family’s newest additions.

True Flexibility: We offer Flexible PTO and 12 Paid Holidays, trusting you to manage your time and recharge when you need it.

No Set Hours: Set your own schedule in alignment with your manager and team. We hold a high bar, measuring success by impact and outcomes – not hours logged.

Office Perks: A vibrant SF office culture featuring catered team lunches, stocked kitchen, and frequent team events.

H-1B and Green Card sponsorship available for exceptional talent.

Referral bonuses for helping us build a world-class team.

Great people, meaningful work, and a team that genuinely believes in what we're building.

Come build the world’s best robots—and help make life-saving therapies accessible to all.