The Labour Administrator supports day‑to‑day workforce operations on construction projects by managing hourly employee timecards, coordinating housing and utilities for project-based crews, conducting first‑level interviews, and facilitating new‑hire orientation. This role reports directly to the Project Manager with a strong matrix partnership with Corporate HR, ensuring alignment with company policies, workforce standards, and compliance requirements. The position requires a detail‑driven administrator who can collaborate effectively with both field operations and centralized HR teams.
LABOUR & TIMEKEEPING ADMINISTRATION
Collect, review, and verify hourly employee timecards for accuracy, completeness, and compliance with company policies and labour regulations.
Enter and maintain timekeeping data in internal systems; follow up with supervisors to resolve discrepancies.
Track overtime, shift differentials, per diems, and project specific pay requirements.
HOUSING AND WORKFORCE LOGISTICS
Coordinate employee housing assignments, move ins, move outs, and room changes.
Manage utilities setup, payments, and service continuity for company-provided accommodations.
Maintain housing rosters, policy and agreement documentation, and cost tracking.
Serve as the primary contact for housing-related issues and escalate maintenance needs
ORIENTATION AND ONBOARDING
Coordinate and facilitate new hire orientation for project-based labour, including safety briefings, policy reviews, and site-specific requirements.
Prepare orientation materials, packets, and documentation.
Collect and verify required onboarding documents (IDs, certifications, forms).
Issue company property and ensure new employees are properly registered in internal systems.
Communicate orientation schedules and attendance to site leadership and Corporate HR.
SITE COMMUNICATION AND SUPPORT
Maintain daily communication with site superintendents, foremen, and project managers regarding labour needs and workforce changes.
Prepare administrative reports, spreadsheets, and workforce summaries.
Support general site administration as required.
RECRUITMENT AND FIRST-LEVEL INTERVIEWS
Conduct first level interviews for on-site labour roles.
Coordinate interview scheduling with hiring managers and site leadership.
Assist with reference checks and new hire documentation.
MATRIX COLLABORATION WITH CORPORATE HR
Partner closely with Corporate HR on hiring processes, onboarding compliance, and workforce documentation.
Ensure project-level practices align with corporate policies, employment standards, and regulatory requirements.
Liaison with Corporate HR with timely updates on staffing changes, employee issues, and project workforce trends.
Support corporate audits, reporting requests, and policy implementation at the project level.
2–4 years of administrative experience, ideally in construction or project-based environments.
Strong understanding of hourly labour processes, timekeeping, or payroll support.
Excellent communication and coordination skills.
Proficiency with Microsoft Office and timekeeping systems.
Strong organizational skills and ability to manage multiple priorities.
Ability to maintain confidentiality and handle sensitive information.
