Payroll Coordinator

The Payroll Coordinator will support end-to-end payroll processing for ASPAC countries, with a strong focus on Philippines payroll. You will work with the APAC Payroll Manager to deliver payroll across New Zealand, Australia, the Philippines and other ASPAC countries, ensuring accuracy, compliance, and timely delivery.

The following include but may not be limited to the responsibilities of the Payroll Coordinator:

• Ensure accurate and timely payroll processing across assigned employee groups.
• Administer timesheets, payroll inputs, and authorized payroll deductions.
• Review, reconcile, and assist with payroll approval activities.
• Maintain accurate payroll records and prepare payroll journals.
• Respond to employee payroll enquiries and escalate issues as required.
• Communicate payroll cut-off dates and key payroll updates to employees and stakeholders.
• Liaise with HR, Finance, and external payroll providers to follow up payroll queries, provide required information, and support accurate payroll outcomes, including Philippines payroll requirements where applicable.
• Assist with payroll audits, standard payroll reporting, and preparation of payroll data for review by the APAC Payroll Manager.
• Identify payroll process issues or opportunities for improvement and escalate recommendations to the APAC Payroll Manager.
• Check payroll inputs during processing cycles to support data accuracy, completeness, and compliance.
• Support payroll process improvements that enhance accuracy, efficiency, and employee experience.
• Assist and perform other payroll-related duties as required.

• Remote
• Monday to Friday – 40 hours/8 hours per day
• Expected to work holidays unless approved to take a regular holiday or non-special working day off
• Hours need to accommodate time zone in which the payroll being prepared works in.

Successful candidate must possess:  

• Demonstrated hands-on payroll experience, including practical experience processing or supporting Philippines payroll.
• Sound understanding of Philippines payroll requirements, including statutory contributions, 13th month pay, holiday pay, night differential, and mandated leave obligations.
• Experience working with outsourced payroll providers or payroll vendors is desirable, particularly in a Philippines payroll environment.
• Solid MS Office skills, with a strong understanding of Excel functionality and data manipulation
• Meticulous attention to detail and strong numerical accuracy.
• Excellent time management, organizational, and prioritization skills.
• Effective communication skills with the ability to build relationships across all levels of an organization.
• Strong problem-solving skills, initiative, and client service focus.
• Self-motivated with the ability to work autonomously and meet deadlines.