PROGRAM ASSISTANT-EDUCATION

POSITION PURPOSE: Utilizes a data entry system to record and verify child assessment data into a computer. Performs computer entry and verifies a variety of data in appropriate formats. Tracks and verifies quality of data entry from all sources; resolves data problems.  Maintains accurate and complete data in specified database, using information provided by teaching staff.  The Education Data Entry Technician will travel to various program locations, as assigned, to perform data entry responsibilities.   EXAMPLES OF ESSENTIAL DUTIES: The duties listed below are intended only as illustrations of various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position. Adheres to program timelines to ensure that documents and data are entered on a timely basis; Collaborates with site supervisors, teaching staff, office assistants, and members of management to gather and enter all required child assessment data; Assists with the continuous monitoring, updating, data entry, and completion of the child assessment and gives feedback to staff as needed; Logs and codes data according to prescribed standards; Inputs data into the required system; Verifies recorded information to ensure accuracy and completeness of data; Identifies and corrects errors; Operates computers and associated office equipment; Performs additional functions incidental to data entry activities. Conducts data analysis to identify trends, strengths, areas of concern, and opportunities for improvement and communicates findings to the Education Coordinator. Provides feedback and technical assistance to Site Supervisors and teaching staff based on monitoring and data analysis findings. Supports staff in resolving data discrepancies and completing corrective follow-up within the scope of the position. Supports preparation of Education data and documentation for program monitoring, self-assessment, federal reviews, audits, and other compliance activities.   DESIRED MINMUM QUALIFICATIONS:         Knowledge of: Familiarity with Learning Genie and Desired Results Developmental Profile (DRDP) (preferred) Office administration practices and procedures Principles and practices of sound business communication Correct English usage, including spelling, grammar, and punctuation NHA organization, rules, policies, and procedures applicable to the section’s operations Word processing, spreadsheet, other standard business software Record keeping and filing practices and procedures   Ability to: Operate a computer terminal and / or computer using word processing, spreadsheet, database and other standard business software Type accurately at a speed necessary to meet the requirements of the position Organize, set priorities and exercise sound independent judgment within areas of responsibility Interpret, apply, explain and reach sound decisions in accordance with policies and procedures Organize and maintain office and security of confidential files Meet schedules and timelines Compose routine correspondence from brief instructions Communicate clearly and effectively orally and in writing Understand and follow written and oral instructions Prepare clear, accurate and concise records and reports Use tact and discretion in dealing with sensitive situations and concerned individuals Establish and maintain effective working relationships with NHA staff and others encountered in the course of work   Training & Experience: Requires a high school diploma (or GED equivalent) and two (2) years of experience in the field of data entry/computer records management or in a related data input work environment; must demonstrate accuracy, thoroughness, and neatness.   Language Skills: Ability to effectively present information and respond to questions in English from groups of managers, clients, customers, and the general public; demonstrated skills in written and oral communication.   Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions; ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.   LICENSES AND CERTIFICATES: A valid California driver's license. Must meet and maintain State law and County licensing requirements regarding employment in a childcare center (Background check clearance, MMR, Mandated Reporter, TB, Tdap/Pertussis and Physical).    PHYSICAL AND MENTAL DEMANDS: The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   Physical Demands: While performing the duties of this class, an employee is regularly required to sit, stand and walk; talk or hear, both in person and by telephone; use hands to operate, finger, handle or feel office equipment; reach with hands and arms; and lift up to fifty (50) pounds.   Mental Demands: While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks with frequent interruptions; meet intensive and changing deadlines and interact with officials, staff and the public.