Special Events (On-Call)

• Special events and/or event production experience required, with a focus on the arts preferred.
• Ability to work onsite and maintain flexible hours, including evenings and overnights.
• Ability to maintain the highest level of confidentiality.
• Excellent organizational and time management skills.
• Exceptional written, verbal, and interpersonal communication skills.
• Flexibility and the ability to adapt to changing priorities.
• Excellent attention to detail with the ability to handle multiple projects in a fast-paced environment is a must.
• Ability to be proactive, use independent judgment, and take initiative.

KEY RESPONSIBILITIES:
Duties may include, but are not limited to, the following:

• Liaise onsite with museum staff including Special Events, Security, Art Handlers, Facilities, and Lighting departments, as well as third party vendors, during rental events, rehearsals, sound checks, site visits, and licensed television, film, and photography shoots.
• In collaboration with Assistant Director, Senior Manager, and Manager of Special Events, enforce museum guidelines onsite to ensure vendor compliance. External vendors may include but are not limited to film crews, photographers, audio-visual vendors, production companies, florists, and caterers.
• Assist in the onsite management of third party event vendors, escorting crews in the building, overseeing freight elevator usage, and escorting equipment setups in pre-approved gallery locations.
• Assist in the onsite management of talent, speakers, and honorees, including coordinating check-in, greenrooms, soundchecks, rehearsals, way-finding, and troubleshooting.
• Assist with guest management, including registration, RSVPs, and seating.
• In collaboration with Special Events and Security, collect and submit all third-party crew names, organize credentialing, manage inventory, and provide wayfinding assistance at the museum’s staff/service entrance.
• Oversee overnight exterior load ins and load outs, to maintain emergency egress, supervise disposal of event materials, and minimize event-related noise levels on residential streets.
• Track line-by-line production schedules onsite to prevent delays in upcoming tasks and keep the production on schedule.
• Perform general administrative duties including archiving physical event materials, printing production schedules and floorplans, and organizing event supplies.

• Ability to travel within the metropolitan area as required to perform the above duties at any of the Guggenheim’s owned or leased properties upon request.
• Ability to work onsite and maintain flexible hours, including evenings, overnights, and weekend hours.
• Ability to lift at least 20 lbs.

EDUCATION:

• Bachelor’s Degree or equivalent required.

CERTIFICATES, LICENSES, REGISTRATIONS: N/A

REPORTS TO:  Assistant Director, Special Events

LOCATION:  1071 Fifth Avenue New York, NY 10128

WORK SCHEDULE: Schedule TBD

POSITION TYPE:  On-Call, Non-Exempt.  This Position will become a position covered by a Collective Bargaining Agreement with Local 2110, UAW.

SALARY RANGE:  $35.00 - $44.00 per hour

The Guggenheim is dedicating itself to creating paths that lead to a more inclusive and diverse institution.  We encourage inquiries from applicants who will reflect the plurality of our culture and our global audience.  The Guggenheim does not discriminate on the basis of age, race, creed, color, religion, marital status, gender identity and/or expression, sexual orientation, veteran status, national origin or disability status.

Department: Advancement
This is a non-management position
This is an on-call position