Administrative and Budget Coordinator

City of O'Fallon, Missouri
Pay Range: $24.74–$27.58 per hour DOQ

The City of O'Fallon is seeking a detail‑oriented, organized, and customer‑focused Administrative and Budget Coordinator to join our Parks and Recreation Department. This role plays a vital part in supporting department operations by providing administrative, budgeting, and purchasing assistance across multiple divisions, including Parks, Landscape, Facilities, Recreation, Renaud Center, Tourism, and Festivals.

• →Serve as the initial point of contact for customer inquiries and concerns.
• →Assist with preparation, tracking, and review of departmental budgets; attend all budget meetings.
• →Research and compile financial data to support monthly budget reviews and annual budget development.
• →Monitor and record expenditures for Parks and Recreation operations.
• →Code invoices, reconcile purchasing card statements, and ensure compliance with City purchasing and financial policies.
• →Maintain electronic files and databases, creating new systems as needed.
• →Support development of purchase orders, ordinances, resolutions, and memoranda.
• →Oversee uniform orders, supply orders, inventories, and shipping/receiving processes.
• →Coordinate meetings, training sessions, travel arrangements, and scheduling of mosquito control services.
• →Assist with employee onboarding and offboarding processes.
• →Draft and prepare correspondence, reports, manuals, and brochures.
• →Create and edit work order requests.
• →Perform additional duties as assigned.

• Knowledge of modern office practices and procedures.
• Familiarity with city payroll processes.
• Understanding of customer service standards.
• Knowledge of purchasing, budgeting, and financial policies.
• Understanding of accepted accounting principles, including governmental accounting.
• Basic mathematical skills.
• Proficiency with computers and job‑related software.
• Strong communication skills and the ability to work effectively with the public.

• High school diploma or GED required.
• One to two years of relevant administrative, budgeting, or financial experience, or completion of an internship/apprenticeship in a related field.