Executive Assistant

Okta is hiring an Executive Assistant to provide a wide array of administrative, logistical, and project-related support to Engineering executives within the Auth0 Product Unit.

This is a highly visible position within the organization, enabling our executives in a collaborative, and remote environment to ensure they can be effective in their roles. 

• →Manage daily schedule of the Executives
• →Schedule and coordinate logistics for meetings, conferences and special events across global time zones (remote & in person)
• →Coordinate domestic and international travel, process expense reports and assist with management of travel budget needs
• →Co-ordinate All Hands and Newsletters for each of the Executives’ organizations
• →Acts as a liaison for assigned executives, relaying and exchanging information with others including
• →Anticipate the Executives’ needs and proactively assemble the appropriate people and resources to solve problems. 
• →Field incoming requests; exercise strong judgment and discretion with highly confidential information. 
• →Work cross-functionally to ensure communication is efficient and clear between teams.
• →Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines. 

• A minimum of 5 years work experience in the capacity of an Administrative Assistant supporting multiple VP level remote executives
• Expectation of complete confidentiality on all business matters
• Ability to actively manage multiple projects in a fast-moving, high pressure environment
• Ability to be flexible in response to changing priorities and needs
• Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
• Extraordinary time management skills and attention to detail
• Strong communication, planning, organizational and analytical skills
• Ability to remain energetic and positive in a fast-paced and demanding environment
• Dedicated with the ability to anticipate next steps. 
• Works well with a variety of personalities; embraces teamwork
• Proficient working with Google workspace
  
  
  

#LI-Hybrid

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• Supporting Your Well-Being 
• Driving Social Impact 
• Developing Talent and Fostering Connection + Community

We are intentional about connection. Our global community, spanning over 20 offices worldwide, is united by a drive to innovate. Your journey begins with an immersive, in-person onboarding experience designed to accelerate your impact and connect you to our mission and team from day one.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.

If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.

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