Procurement Specialist

OSI Batteries is a factory-direct distributor of specialty batteries, chargers, and related power products, serving customers across medical, industrial, communications, and safety markets. With an ISO 9001:2015 certification and a reputation built on deep product expertise, OSI partners with leading global battery manufacturers to deliver reliable, hard-to-source power solutions to businesses nationwide. Our team is focused, knowledgeable, and committed to operational excellence in everything we do.

OSI Batteries is seeking a motivated and detail-driven Procurement Specialist / Buyer I to join our procurement team in Minnetonka, MN. This is an entry-level to early-career opportunity well-suited for a recent graduate or candidate with foundational business experience who is ready to take ownership of day-to-day purchasing operations in a fast-moving distribution environment.   This role reports directly to the Senior Procurement Specialist and is responsible for purchase order execution, supplier communication, inventory data maintenance, and Oracle NetSuite ERP data entry.

What You Will Do

Since 1972, OSI Batteries has carried only the highest quality products, standing behind every order. Backed by the largest battery manufacturers and a global supply chain network, we provide the highest quality replacement options, competitive pricing, and expert advice. In 2021, OSI Batteries acquired Unipower and became the Master Distributor for all Unipower batteries, products, and accessories.

In 2024, OSI Batteries became a PartsSource company. PartsSource has evolved into the leading technology and software platform for managing mission-critical equipment, serving over half of the U.S. hospital infrastructure.

In 2021, Bain Capital invested in the business, further accelerating our growth and positive impact within the healthcare industry.

• Issue purchase orders to assigned domestic and international suppliers in accordance with internal purchasing authority levels and established reorder triggers.
• Confirm lead times, unit pricing, and minimum order quantities with suppliers via formal quotation on a per-order basis prior to order placement.
• Monitor and manage open purchase order lead times to ensure on-time delivery; proactively follow up with suppliers to identify and communicate potential delays.
• Escalate unit price discrepancies or minimum order quantities that exceed internal approval thresholds to the Senior Procurement Specialist for resolution.
• Coordinate with the receiving team to reconcile purchase orders against incoming shipments and resolve any discrepancies.

• Maintain and monitor the purchasing system using reports of annual usage, product lead times, and unit costs to support automated calculations of minimum inventory levels and reorder quantities.
• Create new item records in Oracle NetSuite ERP per formal requests submitted by the Product Development team, ensuring accurate and complete entry of all required data fields.
• Audit and update existing item and supplier data within Oracle NetSuite to ensure accuracy of pricing, lead times, and vendor information.
• Generate and analyze purchasing reports in Excel to support inventory planning and supplier performance tracking.

• Serve as a day-to-day point of contact for assigned domestic and international suppliers on routine purchasing transactions.
• Communicate professionally and promptly with suppliers via email and phone to obtain quotes, confirm orders, and resolve delivery or pricing issues.
• Maintain accurate records of supplier communications, quotations, and order confirmations.
• Support international procurement activity including coordination of lead times, currency awareness, and shipping timelines with overseas vendors.

• Collaborate with the warehouse and operations teams to align purchasing activity with inventory needs and incoming shipment schedules.
• Support the Senior Procurement Specialist with ad hoc purchasing projects, data analysis, and process improvement initiatives.
• Participate in periodic inventory reviews and contribute to cycle count reconciliation efforts.

Who We Want To Meet

• Associate’s or Bachelor’s degree in Business, Supply Chain, Operations, or a related field preferred; equivalent coursework with demonstrated business acumen considered.
• 0–2 years of professional experience in purchasing, procurement, supply chain, operations, or a related business function.
• Prior experience in a wholesale distribution, manufacturing, or product-based business environment is a plus.
• Familiarity with ERP systems is a plus; experience with Oracle NetSuite is a strong advantage but not required — training will be provided.
• Exposure to international purchasing, import documentation, or global supplier management is a plus.

What You Will Bring

• Advanced proficiency in Microsoft Excel is required — this is a core daily tool used extensively for purchasing analysis and inventory reporting. Candidates must be fast and comfortable with formulas, filters, sorting, and data manipulation.
• Proficiency across the Microsoft Office suite (Outlook, Word, Teams) is required.
• Strong data entry skills with a high degree of speed and accuracy.
• Ability to learn and navigate ERP systems; Oracle NetSuite training will be provided.
• Exceptional attention to detail — accuracy in pricing, part numbers, and order quantities is critical in a battery distribution environment.
• High sense of urgency and personal accountability; follows up without being prompted.
• Strong organizational skills with the ability to manage multiple open purchase orders across domestic and international suppliers simultaneously.
• Clear, professional written and verbal communication skills for supplier and internal correspondence.
• Comfortable working in a fast-paced, small-team environment where adaptability and initiative are valued.
• Self-starter who takes ownership of their workload and continuously looks for ways to improve efficiency.

· PartsSource Named to Newsweek’s List of the Top 200 America’s Most Loved Workplaces for 2024

· PartsSource® Named Among the Top 50 Healthcare Technology Companies of 2025

· PartsSource® Named Among the Top 25 Healthcare Software Companies of 2025

· PartsSource President and CEO Philip Settimi Named to Top 50 Healthcare Technology CEO List 2025

· WSJ: Bain Capital Private Equity Scoops Up PartsSource