Business Administrator & Office Manager (Lothian, MD)

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Quick Summary

Key Responsibilities

Accounts payable Benefits administration Payroll support,

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Perfect Pet Resort is seeking an experienced Business Administrator & Office Manager to take ownership of the administrative and business functions that keep our organization running smoothly.

This is not a receptionist or entry-level administrative position.

We are looking for a highly organized, resourceful professional who can independently manage responsibilities including accounts payable, benefits administration, payroll support and coordination, employee administration, vendor documentation, office management, financial records and recurring administrative deadlines.

The right person doesn't need to be reminded repeatedly about what comes next. You create systems, track deadlines, find answers, notice when something is missing, follow through, and know when an issue truly needs management involvement.

If your natural response to a responsibility is "I'll take care of it," this may be a very good fit.

About Perfect Pet Resort
Perfect Pet Resort is an established pet care business in Lothian, Maryland, serving pet families since 2003. Our approximately 45-person team provides dog and cat lodging, daycare, professional dog training, grooming/spa services and specialty pet services.

Happy pets make happy people.

What You'll Own

Accounts payable and vendor invoice administration
Coordination with our outside bookkeeper
Employee benefits administration, including eligibility, enrollment, changes, terminations, census and renewal support
Payroll support and coordination, with the opportunity to become a trained backup
Employee administrative records and onboarding/offboarding paperwork
Bank deposits and routine financial documentation
Vendor W-9s, insurance certificates and contractor documentation
Insurance and administrative renewal tracking
Compliance calendars and recurring administrative deadlines
Office supplies, purchasing, employee uniforms, mail and shipping
Business records and electronic filing systems
Coordination with brokers, carriers, payroll providers, vendors and professional advisors
Administrative support to the General Manager and Owner/CEO
Creating and improving administrative systems and procedures

What We're Looking For
We are looking for someone with approximately 5+ years of progressively responsible business or office administration experience and demonstrated ability to independently manage several administrative functions.

Strong candidates will have hands-on experience with several of the following:

Accounts payable
Benefits administration
Payroll support, coordination or administration
HR/employee administration
Vendor management
Office management
Financial documentation
Compliance and renewal tracking
Working with outside bookkeepers or CPAs
Insurance or benefits brokers
Executive or business-owner support

You should also be:

Exceptionally organized and detail-oriented
Dependable about deadlines and follow-through
Comfortable working independently and researching unfamiliar issues
Able to manage multiple unrelated priorities
Comfortable handling confidential information
A strong written and verbal communicator
Proficient with spreadsheets, documents, email and business technology
Comfortable working directly with senior leadership
Willing and able to work onsite in Lothian, Maryland
Experience working in a privately owned small or midsize business is particularly valuable.

What This Position Is - and Isn't
This is an important business-administration position with real ownership. You will not simply be handed a daily task list. We expect you to understand your areas of responsibility, develop systems for managing them, anticipate deadlines, follow through and keep leadership informed.
At the same time, you will have access to the General Manager, Owner and outside professional resources when an issue requires additional expertise or a management decision.

We value someone who can say: "I researched it, here's what I recommend, and here's what I need from you."

Compensation & Benefits
Salary: $70,000-$85,000 per year, commensurate with experience and qualifications.

Sick and Safe PTO
Vacation PTO
Group medical insurance with a portion of the premium paid by the company
Health Reimbursement Arrangement (HRA)
Access to group dental and vision insurance
Short-term disability insurance
Long-term disability insurance
Life insurance
Employee discounts on Perfect Pet Resort services

Why Perfect Pet Resort?
This is a great opportunity for an experienced administrator who enjoys being trusted with responsibility and taking ownership of the details that keep a business running well.
You'll work with an established company, an experienced team and senior leadership that values organization, initiative, good judgment and follow-through.

We're looking for someone who takes satisfaction in being able to say: "It's handled."

Perfect Pet Resort - Happy pets make happy people.

This is a management position
This is a full time position

Visit Careers at Perfect Pet Resort

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