Pivotenergy13d ago

USD 150000–225000/yr

Senior Paralegal, Legal Operations

United States·DenverFull-timesenior

OtherLegal Operations

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Overview

ROLE OVERVIEW The Senior Paralegal, Legal Operations, will partner closely with the Chief Legal Officer (CLO) to support legal strategy, execution, and operational priorities across the company.

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OtherLegal Operations

The Senior Paralegal, Legal Operations, will partner closely with the Chief Legal Officer (CLO) to support legal strategy, execution, and operational priorities across the company. This role serves as a key connector between legal and the business, with a particular focus on litigation and dispute support, internal discovery leadership, data-driven analysis, and the development and implementation of scalable legal processes and workflows.

This role also provides direct support to the Chief Legal Officer in managing day-to-day priorities, including managing the CLO’s calendar, meetings, and key deliverables. The position requires strong organizational skills and the ability to anticipate needs, manage competing priorities, and ensure the CLO’s time and focus are aligned with the company’s most critical legal and strategic initiatives.

This individual will lead internal efforts related to document collection, organization, and analysis in connection with litigation, partnership deliverables, regulatory matters, and other legal initiatives. The role requires working closely with development, finance, operations, and other teams to gather and validate information, reconcile data across sources, and support defensible legal and business positions.

In addition to litigation support, this role will be responsible for building and maintaining scalable legal operations processes, including tracking legal matters, managing documentation workflows, and supporting executive-level deliverables.

The ideal candidate is comfortable operating in ambiguity, highly detail-oriented, and able to translate complex legal and business information into clear, organized work product. This individual demonstrates strong judgment, professionalism, and discretion when handling sensitive and confidential matters.

The ideal candidate demonstrates strong judgment, professionalism, discretion, and a collaborative, high-integrity approach.

This is a hybrid role, and the ideal candidate must be willing to work in the Denver office three times per week.

Support active litigation and dispute matters, including managing document collection, organizing case materials, and coordinating with outside counsel

Lead internal discovery efforts, working cross-functionally to identify, collect, and validate relevant documents and information

Track deadlines, requests, and deliverables related to litigation and regulatory matters

Assist in preparing materials for legal strategy, filings, and internal decision-making

Partner with executive leadership, team leads, and cross-functional stakeholders across development, finance, operations, and other functions

Serve as a key interface between legal, the business, and third parties, ensuring alignment and timely execution of legal-related requests

Independently source, gather, and validate data and documentation across multiple internal systems and external sources

Translate legal requests into clear, actionable guidance for internal teams and follow through to completion

Identify and resolve inconsistencies across legal documents, financial models, and operational data

Formulate clear, thoughtful, and well-supported responses to internal and external inquiries

Own the compilation, validation, and packaging of complex, cross-functional deliverables, including materials supporting litigation, regulatory matters, and executive decision-making

Utilize internal systems, data platforms, and software tools to locate, extract, and analyze relevant information in support of legal matters

Develop a strong working knowledge of company data systems (e.g., project tracking tools, document repositories, financial models)

Perform detailed QA/QC across legal documents, financial models, and operational data to ensure consistency and defensibility

Reconcile discrepancies across data sources and proactively identify gaps, inconsistencies, or risks

Produce clear, well-structured outputs suitable for executive, investor, or external use

Support the development of more efficient data retrieval, reporting, and documentation processes

Own and manage legal tracking systems, including matter tracking, document repositories, and workflow tools

Build, evaluate, and refine scalable processes for document management and cross-functional coordination

Support the creation of internal templates, trackers, and best practices

Prepare summaries, presentations, and internal communications related to legal matters and business initiatives

Support executive-level reporting and materials as needed

Manage the CLO’s calendar, including scheduling meetings, prioritizing time, and coordinating across internal and external stakeholders

Coordinate and prepare materials for executive meetings, board interactions, and key internal discussions

Track and manage follow-ups, action items, and deadlines on behalf of the CLO

Assist in prioritizing incoming requests and ensuring timely responses

Support preparation of presentations, communications, and executive-level materials

Serve as a central point of coordination for the CLO, ensuring efficient communication and alignment across teams

Minimum 5+ years of relevant experience as a paralegal, legal operations professional, or similar role (litigation experience strongly preferred)

Experience supporting litigation, including discovery, document management, and coordination with outside counsel

Experience supporting senior executives, including calendar management, meeting coordination, and executive-level deliverables

Demonstrated ability to work effectively with executive leadership, senior stakeholders, and external partners

Experience supporting executive and board-level processes, including preparing materials, coordinating cross-functional inputs, developing presentations, and managing timelines for recurring meetings (e.g., monthly or quarterly reviews)

Strong analytical and data capability, including the ability to independently source, analyze, and reconcile legal, financial, and operational information to support decision-making and produce defensible outputs

Experience working with internal tools and software platforms to extract and manage data (e.g., document management systems, project tracking tools, financial systems)

Ability to connect and reconcile legal, operational, and financial information to support decision-making and produce defensible outputs

Highly organized and process-oriented, with a demonstrated track record of building, refining, and scaling workflows and operational processes

Strong cross-functional collaboration skills, with the ability to drive alignment and move workstreams forward across diverse teams

Clear and concise written and verbal communication skills, including the ability to formulate thoughtful, well-supported responses to internal and external inquiries

Ability to manage multiple priorities in a fast-paced, evolving environment while maintaining accuracy and accountability

Demonstrated sound judgment and discretion when handling confidential and sensitive matters