Accounts Payable Specialist

The Specialist, Accounts Payable is responsible for managing the timely and accurate processing of invoices, requisitions, and expense reimbursements. This role ensures adherence to accounts payable policies and internal controls, monitors outstanding items, and supports vendor payment processes. Additionally, the specialist provides administrative support, maintains office supplies, and assists with process improvements to enhance efficiency and compliance within the accounts payable function.

Invoice & Payment Processing:

• →Accurately enter supplier invoices in the accounting system on a regular basis
• →Monitor invoices placed on hold, ensuring timely resolution and proper expense allocation within the correct accounting period
• →Process supplier payments and colleague expense reimbursements, ensuring accuracy and timeliness

A/P Management & Compliance:

• →Ensure adherence to accounts payable policies, procedures, and internal controls to maintain accuracy and compliance
• →Support the development and evaluation of accounts payable processes to improve efficiency and effectiveness
• →Maintain proper documentation and records

• →Ensure adherence to accounts payable policies, procedures, and internal controls to maintain accuracy and compliance
• →Support the development and evaluation of accounts payable processes to improve efficiency and effectiveness
• →Respond to internal and external inquiries regarding payment status and statement reconciliation
• →Maintain proper documentation and records

Safety/Hazard Recognition & Elimination:

• →Pre-plan and identify the methods to eliminate hazards daily by work task.
• →Execute skill in observing habits and hazards of others and bringing it to their attention.
• →Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
• →Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• →Obtain safety training as expected by all company personnel.

• High School Diploma (or equivalent) required
• Higher education in a relevant field preferred
• 1-2 years experience in Accounts Payable preferred

• Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.

• Positive attitude and personal integrity -- both are non-negotiable
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
• Strong communication skills, both verbal and written
• Brings strong attention to detail and an inquisitive mindset to verify invoice accuracy, resolve discrepancies, and prevent payment errors
• Resourceful problem solver
• Adapt quickly to evolving internal processes
• Strong Customer Service Skills
• Ability to analyze and identify potential fraud risks
• Desire to actively contribute to a team environment