Project Administration - Team Lead

Project Administration - Team Lead Department: Project Administration Direct Supervisor: Director - Project Administration   E.H. Price Solutions, a division of Price Industries Limited, North America’s leading partner in HVAC solutions and unrivalled service. (www.ehpricesolutions.ca) is a dynamic, progressive and innovative organization looking for additional talent in our growing Montreal office. If you thrive on new challenges, pushing yourself to new heights and working independently and/or in a team-driven environment, you should consider the following opportunity. WHAT YOU CAN EXPECT:• Health and Dental- Employees and their families enjoy paid benefits covering an extensive list of medical and dental expenses and services.• PocketPills – You and your family will have free access to Canada’s first Digital Pharmacy, PocketPills enables you to call, text or email the pharmacy care team from wherever you are. You will enjoy free delivery of your prescriptions and vitamins straight to your home.• Employee and Family Assistance Program (EFAP)- You and your family will have free access to consultation and support for your mental, emotional and financial well-being.• Life and Disability- You will be provided with life insurance in a multiple of your salary with an option to purchase additional coverage.• Pension Matching Program- Invest in your future with each pay cheque through our Defined Contribution Pension Plan and we will match your contribution (up to 5% of your salary).• Gym Subsidy Program – Employees are eligible for a gym membership reimbursement of up to $300 per year. This benefit applies to traditional gym memberships as well as fitness-related apps and a wide range of physical activities, such as group classes, swimming, golf, tennis, and other approved wellness programs.• Personal and Professional Development- We are committed to helping you reach your potential through training and education.• Community Involvement- Generously supporting health, charities, youth, and education opportunities is our passion, and you’re invited to be a part of that.• Stay energized during your workday with free access to our on-site gym, designed to make wellness simple and accessible.   PROJECT ADMINISTRATION - TEAM LEAD WHAT WE ARE LOOKING FOR: The incumbent will support the Director by overseeing the day-to-day operational performance of the Project Administration Team.In addition to managing their assigned projects, the Team Lead will provide guidance, coaching, and daily support to the team and ensure consistent support to the representatives, project managers, and E.H. Price Solutions clients throughout the order administration process.This individual must be able to work under tight deadlines, demonstrate a high level of autonomy, show great attention to detail when following up on ongoing files, and offer clear, consistent leadership to support the team’s daily operations. REPONSIBILITIES WILL INCLUDE:• Supervise the day-to-day operations of the Project Administrator team• Lead by example through a hands-on approach, maintaining an active role in project administrative functions while dedicating the majority of time to team leadership, coaching, and operational oversight• Act as a primary contact for common ERP and procedural clarifications• Oversee personnel scheduling in collaboration with the support of the Director to ensure smooth departmental operations throughout the year• Verify order accuracy & task completion through portal management• Participate in the hiring and integration of new employees• Provide ongoing training coaching and support to team members• Report any invoice or order related issues to management• Monitor departmental objectives set by management and provide a concise weekly update to the Director summarizing team performance, workload balance, challenges, and key highlights.• Conduct bi-weekly one-on-one meetings with all team members with the guidance and support of the Director.• Perform periodic audits, as well as mid-year and end-of-year evaluations of team members’ performance with the support from the Director.• Draft, maintain and improve procedures for the project administration department and ensure their proper application subject to the Director’s final approval.• Manage your assigned projects and provide quality customer service throughout the duration• Create and place orders into our ERP system and gather all necessary administrative documents• Verify customer credit and ensure production timelines align with project deadlines• Submit equipment orders for production and modify them if required• Contact clients to collect all relevant information to ensure smooth order delivery• Issue denunciation forms when necessary• Coordinate with transport companies and schedule deliveries from factories to job sites• Handle project invoicing and act as a liaison with the accounting department to follow up on client billing• Ensure supplier invoices are accurate, approve them, and enter them into the ERP system• Perform any other related administrative tasks required. IDEAL REQUIREMENTS:• DEP in office administration, business, or a related field• 3 to 5 years of experience in a similar position. IDEAL SKILLS:• Bilingual; with excellent command of both French and English (spoken and written)• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)• Familiarity with ERP systems (an asset)• Understanding of basic accounting (billing - inventory - payables)• A strong passion for customer service• Excellent Organizational and time-management abilities• Ability to work well under pressure and meet tight deadlines• Ability to make informed decisions supported by strong analytical and problem-solving skills• Ability to adapt in a changing environment• Excellent leadership abilities and a drive for team success   Should this excellent opportunity interest you, please submit your resume, including salary expectations. EH Price Solutions hires on the basis of merit and is strongly committed to equity and diversity. We welcome applications from all qualified candidates, including all genders, Indigenous peoples, persons with disabilities, members of visible minorities, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. We are happy to provide reasonable accommodation throughout the selection process and while working at EH Price Solutions. If you require support applying online because you are a person with a disability, please contact us at careers@ehpricesolutions.ca. We appreciate the interest shown by all applicants, however only those being considered for an interview will be contacted.