Accounting Manager

The Accounting Manager is responsible for the daily financial operations of the firm and ensuring the accuracy, integrity, and timeliness of financial data. This independent role performs core accounting functions including accounts payable, billing and accounts receivable, payroll, general ledger maintenance and month end close while supporting financial reporting, budgeting and internal controls.

This position would manage process not people as this is a solo contributor role.  The right candidate requires strong technical accounting skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a dynamic environment.

Experience/Knowledge Requirements:

• Bachelor’s degree in Accounting, Finance, or related field.
• 2–5 years of accounting experience; public accounting or professional services experience preferred.
• Strong understanding of AP, AR, general ledger accounting, and financial reporting.
• Proficiency with accounting software such as QuickBooks, BambooHR, or similar.
• Strong Excel skills for advanced reporting and analysis.
• Strong communication, organizational, and relationship‑building skills.
• A proactive, detail‑oriented, and collaborative work style.
• Ability to maintain strict confidentiality with sensitive financial information.

Key Responsibilities:

Internal Accounting & Financial Operations

• Maintain and reconcile the firm’s general ledger and prepare timely, accurate journal entries.
• Prepare monthly, quarterly, and annual financial statements for leadership review.
• Reconcile bank accounts, credit cards, payroll accounts, and balance sheet accounts.
• Maintain fixed asset schedules, depreciation, and internal accounting schedules.
• Support cash flow forecasting, budgeting, and variance analysis.
• Assist with year-end close.
• Ensure compliance with firm-level accounting policies.

Billing, Accounts Receivable & Revenue Support

• Assist with client billing processes, including review of invoices and resolution of billing discrepancies.
• Research and resolve misapplied payments, invoice issues, and client account questions.
• Generate A/R statements, reconcile A/R to the general ledger, and support collections follow‑up.
• Assist with revenue reporting, WIP analysis, and utilization/billing cycle metrics.
• Support new client setups, engagement billing alignment, and updates to billing records.

Accounts Payable & Vendor Management

• Review and process vendor invoices, ensuring proper coding, approvals, and timely payments.
• Process weekly check runs, ACH payments, and expense reimbursements.
• Reconcile vendor statements and maintain accurate AP records.
• Support 1099 preparation and compliance.

Payroll & HR-Related Accounting Support

• Process employee payroll by ensuring proper calculations, deductions, reimbursements and issuing payments in compliance with federal/state regulations.
• Reconcile payroll accounts and prepare related journal entries.
• Assist with quarterly and annual payroll tax filings, including W‑2s in conjunction with BambooHR Payroll.
• Assist with benefits enrollments, accounting and compliance tasks.
• Assist with verifications of employment, including compensation information.

Administrative, Process Improvement & Operational Support

• Maintain well‑organized digital and physical financial records.
• Assist leadership with financial analysis, dashboards, and operational reporting.
• Document, refine, and implement improved internal accounting workflows.
• Participate in software implementations, updates, or new system integrations.
• Support special projects and other internal operations duties as assigned.

The ideal candidate will possess these skills:

• Trustworthiness and ability to maintain confidentiality
• Ability to build working relationships and contribute to team success
• Ability to work autonomously, review, and self-check work
• Dependability
• Organized, detailed and accuracy-oriented
• Strong interpersonal skills – friendly, helpful, tactful
• Clear and accurate communication skills – written and verbal
• Ability to prioritize work and handle multiple tasks in a timely manner
• Ability to follow instructions and respond to management direction