quotefactory~1mo ago

Staff Accountant

United States·Overland Parklead

Finance & AccountingAccountant

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Quick Summary

Overview

This is a senior-level individual contributor role. In this role, you will as the CFO’s “right hand” / operational lieutenant. You will keep core back-office accounting moving accurately and on schedule—paying carrier and vendor bills, maintaining clean reconciliations, coordinating tax work with…

Key Responsibilities

Accounts payable (carrier and non-carrier) Process carrier payments once bills are audited and approved Process non-carrier/vendor AP (software, services, facilities, professional fees, etc.) Maintain AP controls: verify vendor setup, payment method…

Requirements Summary

Experience in accounting/financial operations, ideally in freight brokerage businesses Strong understanding of accounts payable, reconciliations and core accounting fundamentals Experience with brokerage-related financial flows (carrier…

Technical Tools

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This is a senior-level individual contributor role.

In this role, you will as the CFO’s “right hand” / operational lieutenant. You will keep core back-office accounting moving accurately and on schedule—paying carrier and vendor bills, maintaining clean reconciliations, coordinating tax work with our CPA firm, and supporting related finance/administrative processes. We’re looking for a utility player who is comfortable taking ownership, closing loops, and improving how work flows in a high-volume brokerage environment.

Responsibilities

~2 min read

→Accounts payable (carrier and non-carrier)
- →Process carrier payments once bills are audited and approved
- →Process non-carrier/vendor AP (software, services, facilities, professional fees, etc.)
- →Maintain AP controls: verify vendor setup, payment method accuracy, duplicate prevention and clear support for every payment
- →Coordinate with coworkers and vendors to resolve billing questions, short pays, credits and reissues
→Month-end close and reconciliations
- →Perform routing bank and balance sheet reconciliations (cash, AP, accrued expenses, clearing accounts, etc.)
- →Maintain clean subledger-to-GL ties and investigate variances to resolution
- →Support month-end close tasks: journal entries, supporting schedules and roll-forwards
- →Prepare and distribute monthly financial statements (P&L, balance sheet, cash flow) and supporting variance summaries for CFO review and internal stakeholders
→Tax coordination (with CPA firm)
- →Coordinate the collection and delivery of information to our CPA firm for filings (e.g. income tax support, sales/use tax as applicable, 1099 support)
- →Maintain organized documentation and schedules so tax work is efficient and audit-ready
- →Support responses to CPA questions and implement process changes needed for compliance
→CFO support and financial operations
- →Act as day-to-day finance operator: track open items, follow up on approvals and keep priorities moving
- →Assist with sales commissions administration (calculations support, validation, documentation and payout coordination)
- →Assist with payroll and HR administration tasks (e.g. payroll inputs/changes, deductions/benefits support, basic employee data administration) in coordination with the CFO and HR/payroll provider (Gusto)
- →Help draft, maintain and improve SOPs, templates and checklists for recurring finance workflows
- →If experienced, assist with contract review support (e.g. basic financial terms, renewals and redline coordination), escalating legal questions appropriately
→Process. improvement and controls
- →Identify recurring issues and implement improvements to tools, workflows, reporting and internal controls
- →Maintain clear documentation, filing discipline and a strong audit trail across finance activities
→Manage our QuickBooks Online accounts
→Perform other duties and projects as assigned

Requirements

~1 min read

Experience in accounting/financial operations, ideally in freight brokerage businesses
Strong understanding of accounts payable, reconciliations and core accounting fundamentals
Experience with brokerage-related financial flows (carrier billing/payment cycles, accessorials, credit memos, dispute documentation, etc.)
Comfort operating as an independent contributor: prioritizing work, driving follow-ups and bringing items to closure without constant oversight
High attention to detail and strong organization (accurate coding, clean support, consistent documentation)
Strong Excel or spreadsheet skills
Strong QuickBooks Online skills
Clear, professional communication with internal stakeholders and external partners
Nice to have: Comfort reviewing basic contract commercial terms (payment terms, renewals, fees, liability limits) and coordinating redlines
Ability to thrive in a fast-paced, high-growth environment