Alumni & Trust Administration Coordinator (School Setting)

A prestigious educational institution is seeking a meticulous and community-minded Coordinator to join their advancement team. This pivotal role focuses on strengthening ties with a global alumni network while providing high-level administrative and financial support to the school’s endowment and scholarship trusts. The successful candidate will act as a key link between the school and its supporters, ensuring that data is managed accurately and donor relationships are nurtured with professionalism. This position offers a professional on-site environment and the chance to contribute to significant bicentennial initiatives and life-changing scholarship programmes. Key Responsibilities Alumni Engagement: Facilitate active communication and networking across various matric year groups and regions to maintain a vibrant alumni community. Trust Administration: Execute the day-to-day administrative requirements for multiple school trusts, including the tracking of pledges and donor recognition. Financial Record-Keeping: Maintain precise logs of subscriptions, membership fees, and donations while supporting the finance team with income reconciliations. Reporting & Compliance: Prepare monthly financial summaries for trustee meetings and coordinate the documentation required for Section 18A tax certificates. CRM Management: Oversee the integrity of the alumni and donor database, ensuring all records are compliant and updated to support engagement dashboards. Events & Communications: Manage the logistics for alumni gatherings and fundraising events, including the coordination of invitations and post-event donor stewardship. Mentorship Coordination: Facilitate opportunities for alumni to engage in mentorship programmes for scholarship recipients. Requirements Proven experience in high-level administration with exceptional attention to detail. Strong interpersonal skills with the ability to engage professionally with senior donors and high-profile alumni. Demonstrated experience in event coordination and stakeholder management. Excellent written and verbal communication skills for drafting reports and donor correspondence. A high degree of integrity and discretion when handling sensitive financial and personal data. Preferred Qualifications Previous experience working within an educational setting, non-profit organisation, or alumni relations department. Experience in fundraising or donor-centric environments. Required Software Skills Google Workspace CRM systems (Alumnet experience is highly advantageous) Canva Benefits Opportunity to work within a historic and supportive professional environment. Meaningful involvement in a major bicentennial project. Role contributes directly to providing life-changing educational scholarships.