Production Sample Coordinator (Women's Apparel)

Since 2009, we've been on a mission to bring sustainable fashion to everyone. Named one of Fast Company’s Brands That Matter and winning a Best Carbon Footprint award, we have big goals like being Climate Positive by 2025, Circular by 2030, and pushing the whole industry forward along the way. Our work has gotten love in Drapers and Sourcing Journal, and TIME wrote about how great our CEO, Hali Borenstein, is. Basically, we're saving the Earth and looking damn good doing it.

We're a global brand with 50+ stores (and counting) around the world, and our own sustainable factory in LA. We innovate across categories like accessories, swimwear, and sleepwear, and we reach millions of people with campaigns like this, this and this. 

None of this work is possible without the incredible people behind it. We're a mission-based company that invests in an inclusive culture, so we can innovate together and ensure everyone has the space to grow, thrive, and belong.

And starting right now, we want to do all that with you.

No position at Reformation is about the status quo, every team member is passionate about building a company rooted in excellence. Obsessed with technology and using it to create a unique interaction between our employees, customers, and the Reformation brand; the Sample coordinator will support photoshoot operational efforts. The role is highly cross-functional, and requires good communication skills and follow-through. The right candidate is extremely organized, willing to go the extra mile, and is eager to grow a career in editorial and eCommerce shoot production. 

Essential responsibilities include but are not limited to:

• →Operational Bridge: Act as the primary liaison between Product Ops, Production, PD, and the Studio/Ecom teams to understand photoshoot priorities and ensure deadlines are met.
• →Sample Lifecycle Management: Request, track, and manage samples for Collections, Special Projects/Influencer Collaborations, "Ref Lab" tests, and Retail Exclusives.
• →Logistics & Tracking: Use centralized tracking documents and PIM (Product Information Management) to monitor Import and Domestic TOP (Top of Production) samples. Ensure sample availability, manage ETAs, and troubleshoot at-risk styles.
• →Technical Execution: Manage fabric requests, coordinate with the Sample Room, enter photoshoot samples into PLM (Product Lifecycle Management), and oversee the PP (Pre-Production) closet including daily pulls and archive maintenance.
• →Special Requirements: Execute specific design requirements, such as ensuring all bottoms/jumpsuits for photoshoots meet the "+2” inseam" standard for size 2.
• →Data Accuracy: Maintain real-time accuracy in our internal tracking systems, including updating status on Samples, Collab Development WIPs, and the PP closet archive.
• →Cross-Functional Partnership: Collaborate daily with Production, PD, Pattern Makers, QC, and Studio coordinators to streamline pass-offs and solve for potential bottlenecks.

• Bachelor's degree with 1+ year's relevant experience in a fast-paced environment.
• Living in Los Angeles or ability to commute to Vernon, you will work from the office almost every day.
• Proficiency in MS Excel, Word, and Google Drive.
• Extremely detail-oriented, takes initiative, and is not afraid to follow up.
• Strong organizational skills and a proven ability to work in a fast-paced environment required.
• Exceptional written and verbal communication skills.
• Collaborative with the ability to work with cross-functional partners.
• Bring an ambitious and passionate attitude to work daily, willing to work hard and take initiative, assertive.
• Understand the core values and culture of Reformation and reflect these in all efforts.