Deconstruction + Salvage School Project Coordinator

Location: St. Paul, Minnesota / Hybrid or Remote
Contract Period: August 2026–June 2027
Estimated Time Commitment: Approximately 10–20 hours/week, varying by project phase
Compensation: $45/hour, depending on qualifications
Contract Cap: Not to exceed $45,000 without prior written approval
Proposal Deadline: July 6, 2026
Anticipated Start Date: August 1, 2026

About Rethos

Rethos is a Minnesota-based nonprofit organization working to promote community vitality through the reuse of old buildings and the stewardship of historic places. Through education, advocacy, real estate, and community programs, Rethos helps people connect with and reinvest in the places that matter to them.

Rethos is seeking an independent contractor to support a Minnesota Pollution Control Agency grant-funded project to create an online Deconstruction + Salvage School as continuing education for tradespeople, construction professionals, and related stakeholders.

Project Overview

The Deconstruction + Salvage School will be an online training program designed to support practical learning in deconstruction, salvage, building material reuse, and related preservation and sustainability practices. The curriculum will include 16 online modules, including 10 core modules and 6 additional modules.

Rethos seeks a part-time contractor coordinator to help organize, upload, test, and administer key components of the project. This role will work in coordination with Rethos staff, including the Continuing Education Manager, and will support project execution across several phases from August 2026 through June 2027.

The scope includes online platform research and testing, curriculum formatting and uploading, beta testing coordination, cohort administration, stakeholder communication, contact-list development, evaluation support, and light administrative updates related to deconstruction ecosystem mapping. The original project materials estimate approximately 20 hours per week overall, with some phases requiring fewer or more hours depending on project needs.

Scope of Services

The selected contractor will provide coordination and administrative support in the following areas.

Online Training Platform Support

The contractor will assist Rethos in researching, testing, and preparing an online training platform for the Deconstruction + Salvage School.

Responsibilities may include:

• Researching and testing online training platforms.
• Supporting selection and setup of the preferred platform.
• Formatting curriculum materials for upload.
• Uploading videos, graphics, and related materials to each of the 16 modules.
• Supporting updates to modules after additional site visits or content revisions.

Anticipated timeline: August 2026–March 2027

Curriculum Beta Testing and Final Edit Support

The contractor will help coordinate beta testing and curriculum review with project stakeholders.

Responsibilities may include:

• Sending near-final modules to stakeholder reviewers.
• Tracking and compiling feedback for Rethos staff.
• Assisting with assembly of glossary and resource lists.
• Supporting citation tracking and final curriculum clean-up.

• Helping ensure modules are organized, accessible, and ready for launch.

Anticipated timeline: August 2026–March 2027

Deconstruction + Salvage School Cohort Administration

The contractor will support administrative needs for the pilot cohort.

Responsibilities may include:

• Processing cohort applications.
• Supporting review of scholarship applications.
• Coordinating payment information from outside scholarship partners.
• Communicating acceptance status to applicants.
• Serving as a contact for approximately 20 pilot cohort participants.
• Sending reminders about curriculum deadlines and onsite training details.
• Requesting and tracking required paperwork, such as waivers.
• Purchasing or coordinating materials for cohort members and trainers.
• Developing and maintaining a contact list for future outreach, including county contacts, community and technical colleges, and prospective participant pipelines.

• Sending course evaluations and compiling results.

Anticipated timeline: January–June 2027, with application-related work beginning earlier as needed

Deconstruction Ecosystem Mapping Support

The contractor may assist with light administrative updates to Rethos’s deconstruction ecosystem mapping work.

Responsibilities may include:

• General maintenance of existing information.
• Updating information based on feedback from MPCA or project partners.

• Using slower project periods to support mapping and contact-list updates.

Anticipated timeline: As needed throughout the contract period

Desired Qualifications

Rethos is seeking an organized, responsive, and technically comfortable contractor who can manage multiple moving pieces and communicate well with a range of stakeholders.

Strong candidates will have:

• Experience coordinating projects, programs, trainings, or events.
• Strong organizational skills and attention to detail.
• Comfort learning new software and online platforms.
• Ability to manage email communication, task lists, timelines, and follow-up.
• Experience working with multiple stakeholders with different communication styles.
• Strong written communication skills.
• Ability to work independently while coordinating with staff around deadlines.

• Familiarity with online learning platforms, website tools, or curriculum formatting.

Preferred but not required:

• Experience with Wix, Squarespace, learning management systems, or similar platforms.
• Basic coding or website administration knowledge.
• ArcGIS or mapping experience.
• Familiarity with construction, building trades, deconstruction, salvage, preservation, sustainability, or workforce training.
• Experience supporting grant-funded projects.

• Experience with continuing education or adult learning programs.

Contract Structure and Compensation

This is an independent contractor opportunity, not a staff position.

The contractor will invoice Rethos monthly for hours worked and provide a brief summary of completed tasks and deliverables. The hourly rate is $45/hour, with a with total contract will be capped at $45,000 unless Rethos and the contractor agree in writing to amend the scope or budget.

The estimated workload is approximately 10–20 hours per week, varying by project phase. Some weeks may require fewer hours, while cohort launch, beta testing, and onsite training preparation may require additional hours.

The contractor will determine the method and timing of their work in coordination with agreed-upon project milestones and deadlines.

Key Deliverables

The selected contractor will help Rethos complete the following deliverables:

• Online platform research summary and recommendation support.
• Formatted and uploaded curriculum materials for 16 online modules.
• Uploaded or organized videos, graphics, and related module materials.
• Beta testing feedback tracker.
• Glossary, resource list, and citation support materials.
• Cohort application and scholarship administration tracking.
• Participant communication and onboarding support.
• Materials purchasing or coordination support.
• Prospective participant and partner contact list.
• Course evaluation distribution and summary.

• Updates to deconstruction ecosystem mapping materials as needed.

Proposal Requirements

Interested individuals or firms should submit a brief proposal that includes:

1. A short statement of interest.
2. Relevant experience and qualifications.
3. Experience with online platforms, curriculum support, project coordination, or stakeholder communication.
4. A proposed hourly rate, if different from the rate proposed above. Include a justification.
5. Availability during the August 2026–June 2027 project period.
6. Resume, CV, or organizational profile.
7. Two references and/or examples of similar work.

Evaluation Criteria

Proposals will be reviewed based on:

• Relevant coordination, administrative, or project management experience.
• Technical comfort with online platforms and digital content organization.
• Ability to work independently and meet deadlines.
• Communication skills and stakeholder management experience.
• Familiarity with construction, deconstruction, salvage, preservation, sustainability, or adult learning.
• Proposed rate and overall value.
• Availability during key project phases.

How to Submit

Please submit proposals through Rethos online portal

Proposal deadline: July 6, 2026

Rethos anticipates selecting a contractor by July 15, 2026, with work beginning in August 2026.

Equal Opportunity Statement

Rethos is an equal opportunity organization and welcomes proposals from individuals and firms with diverse backgrounds, perspectives, and lived experiences. We encourage proposals from contractors who bring experience working with communities historically underrepresented in preservation, construction, sustainability, and workforce development.