Trip Coordinator

Take field trip or Charter business orders through the electronic mail system or over the phone.

Provide accurate pricing information to customers.

Enter and record trips into company’s database system.

Determine map routes, assign driver coverage and provide trip details to Drivers and Dispatchers.

Generate trip reports as needed for Location management or others.

Communicate with customers, invoice trips and track payments.

Complete Accounts Receivable, Accounts Payable, and Payroll tasks related to Charter and field trips.

Perform general office duties including writing letters, generating reports, drafting pay-memos, copying, filing, faxing, etc.

Encourage compliance with company policies and procedures.

Perform various administrative tasks.

Other duties as assigned.

High school Diploma or equivalent required; completion of college level courses preferred.

3-5 years’ experience in customer service environment required.

Strong customer service skills required.

Solid data entry skills required.

Proficient use of computers required; Microsoft Office applications such as Word, Excel, Outlook, PowerPoint, etc.

One or more years of driving experience on field trips preferred.

Strong verbal communication skills and telephone etiquette skills; ability to respond and present professionally to callers and customers.

Highly organized and able to work with minimal supervision.