Assistant, Administrative Department

The Administrative Assistant supports the Administrative Manager in implementing and maintaining company administrative policies and procedures to ensure smooth daily operations. Responsibilities include coordinating office activities, managing documentation, scheduling meetings, and liaising with various departments. Additionally, the position provides Chinese–English translation and interpretation services to support effective communication within the management team.

(1) Secretarial & Documentation Support

1. Assist with comprehensive secretarial duties, including drafting meeting minutes, organizing and maintaining files, compiling reports, and ensuring effective internal information flow.

2. Support document control and information management in accordance with company procedures.

3. Assist in tracking action items arising from meetings and supporting follow-up communication where required.

4. Coordinate the preparation, formatting, and submission of official documents and reports in both Chinese and English.

(2) General Administration & Coordination

1. Assist in site administrative management, including daily administrative operations, implementation of company policies and procedures, and internal coordination.

2. Support the organization and coordination of meetings, reception activities, and external communications with relevant stakeholders.

3. Act as a communication bridge between Chinese and local/expatriate staff on administrative and operational matters.

(3) Logistics & Support Services

1. Assist with logistics and support functions, including office administration, staff accommodation and living arrangements, and external liaison support.

2. Provide general administrative and operational support to ensure smooth day-to-day site operations.

3. Assist in coordinating logistics arrangements for visitors, business trips, and site-related activities.