Office Assistant, Tartu

Be the person who keeps our office running like clockwork! We’re looking for a proactive, hands-on Office Assistant to create a smooth, welcoming, and fully operational workplace. As part of the People & Culture team, you’ll be the go-to for all office-related needs—supporting employees, coordinating operations, and helping shape a great workplace experience. Please note that this role is part-time (0,5) and we are filling two positions (Tallinn and Tartu).

• →Run the day-to-day office operations and act as the main point of contact for office needs
• →Coordinate vendors and building management to keep everything running smoothly
• →Manage office and kitchen supplies, snacks, and beverages
• →Track expenses, manage invoices, and support budget control
• →Handle office communication via Slack, email, and internal channels
• →Provide admin support: scheduling, travel coordination, shipping, and general requests
• →Collaborate across Business, People (incl. L&D), and Accounting (training, invoices, budgets)
• →Help organize in-office and off-site events and activities

• A bachelor’s degree (completed or in progress) or equivalent experience is preferred
• 1+ years of experience in an office/admin/support role
• Strong communication skills in English and Estonian
• Experience with Slack, Outlook, and professional communication
• Ability to multitask and stay organized in a fast-paced environment
• Proactive mindset with attention to detail
• Ability to work independently and collaborate across teams
• Flexible, hands-on approach with creativity
• Previous experience and interest in organizing events. #LI-ONSITE