Proposals Manager

Scale is a rapidly growing, venture-backed  startup that is changing the way organizations around the world build AI applications. We are looking for a highly driven and operationally focused Proposals Manager to support our growing Public Sector business, with a particular focus on delivering AI/ML solutions to the U.S. Federal Government. 

Scale is at the forefront of enabling the next wave of AI/ML technologies for the U.S. government, and we are expanding our Public Sector Proposals team to help drive this mission. This position requires a self-motivated, independent operator who is deeply analytical, hands-on, and able to thrive in a rapidly changing, high-stakes environment. You must be comfortable taking ownership of your work and driving initiatives forward with exceptional written communication skills.

Responsibilities:

• Manage the end-to-end proposal development process for U.S. Federal opportunities, including RFPs, RFIs, BAAs, and unsolicited proposals.
• Drive the creation of compelling, compliant, and customer-focused proposal narratives that clearly articulate Scale’s technical solutions, differentiators, and value.
• Collaborate with GTM, engineering, product, security, and legal teams to gather technical inputs and translate them into accessible proposal language.
• Ensure compliance with Federal Acquisition Regulations (FAR/DFARS), solicitation requirements, and agency-specific guidelines.
• Develop and manage proposal schedules, assignments, and workflows to ensure timely submission of high-quality responses.
• Maintain and expand a reusable library of proposal content, past performance references, resumes, and templates to streamline future responses.
• Coordinate and facilitate color team reviews, compliance checks, and executive approvals.
• Track and analyze win/loss outcomes, capturing lessons learned to improve future proposal strategy and execution.

Requirements:

• 3–6+ years of experience in Federal proposals management, ideally with technology, defense, or AI/ML organizations.
• Eligible for a U.S. Top Secret security clearance.
• Proven ability to lead complex, deadline-driven proposals in compliance with government solicitation requirements.
• Demonstrated ability to manage multiple concurrent proposals under tight deadlines with strong organizational and project management skills.
• Exceptional writing, editing, and storytelling skills, with the ability to simplify complex technical information for diverse audiences.
• Strong knowledge of government contracting processes, FAR/DFARS compliance, and proposal best practices (Shipley or equivalent).
• Experience collaborating cross-functionally with sales, technical, and executive stakeholders.
• Strong attention to detail and ability to manage compliance matrices, checklists, and review cycles.

Nice to have:

• • Prior experience supporting proposals for AI/ML, data science, cloud, or advanced technology offerings.
  • Familiarity with government acquisition pathways such as OTAs, SBIRs, BAAs, and IDIQ task orders.
  • Active U.S. security clearance (Secret or higher).
  • Experience in a startup or high-growth environment.

At Scale, our mission is to develop reliable AI systems for the world's most important decisions. Our products provide the high-quality data and full-stack technologies that power the world's leading models, and help enterprises and governments build, deploy, and oversee AI applications that deliver real impact. We work closely with industry leaders like Meta, Cisco, DLA Piper, Mayo Clinic, Time Inc., the Government of Qatar, and U.S. government agencies including the Army and Air Force. We are expanding our team to accelerate the development of AI applications.

We believe that everyone should be able to bring their whole selves to work, which is why we are proud to be an inclusive and equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity or Veteran status. 

We are committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at accommodations@scale.com. Please see the United States Department of Labor's Know Your Rights poster for additional information.

We comply with the United States Department of Labor's Pay Transparency provision. 

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