HR & Safety Administrator

Southwest Construction Services is a Texas-based construction company founded in 1993. We specialize in Sawing, Waterproofing, Concrete, Architectural Flooring, & Demolition. We are seeking a motivated and detail-oriented HR & Safety Administrator to join our team and support both our Human Resources and Safety departments.

This role is ideal for someone who enjoys organization, communication, and helping keep operations running smoothly and compliantly. The HR & Safety Administrator will work closely with both departments to assist with employee onboarding, training records, safety documentation, compliance tracking, incident reporting, and various administrative tasks that support our field and office teams.

Job Responsibilities

• Assist with maintaining onboarding and compliance documentation
• Help coordinate and track employee trainings, certifications, and expirations
• Assist with new hire orientations and safety onboarding processes as needed
• Maintain and organize HR and safety records, logs, and reports
• Assist with preparing and distributing jobsite safety plans and documentation
• Help complete and track First Report of Injury and related paperwork
• Support accident and incident investigations and follow-up documentation
• Assist with OSHA logs, compliance reporting, and safety recordkeeping
• Monitor and help maintain compliance with company policies and procedures
• Support communication between HR, Safety, field employees, and supervisors
• Assist with scheduling trainings, meetings, and employee appointments
• Help manage employee files, audits, and administrative compliance tasks
• Assist with workers’ compensation and return-to-work documentation
• Support various HR functions including recruiting, onboarding, employee communication, and miscellaneous administrative projects
• Promote a positive safety culture and professional work environment across all divisions

Skills & Qualifications

• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Detail-oriented with the ability to handle confidential information
• Ability to work independently and collaboratively in a fast-paced environment
• Positive attitude and willingness to learn
• Strong administrative and problem-solving skills

Job Requirements

• Bilingual in English & Spanish – Preferred
• 1-3 years of administrative, HR, safety, or construction-related experience preferred
• Basic understanding of OSHA and workplace safety practices preferred
• OSHA certification (or willingness to obtain)
• Strong knowledge of Microsoft Office (Word, Excel, Outlook)
• Valid driver’s license and ability to travel to jobsites

What We Offer

• Medical, Dental, and Vision Insurance Plan(s)
• Health Reimbursement Accounts
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Paid Time Off
• Work-life balance (office hours are M-F 6:30am-4pm) occasionally Saturdays