Accounts Payable & Recon Specialist

The Reconciliation & Accounts Payable Specialist supports the office team by accurately and efficiently managing daily billing reconciliation and accounts payable processing. This role plays a critical part in ensuring financial integrity, resolving discrepancies, and supporting smooth office operations.

• →Prepare and post daily auto-posting worksheets for sales and inventory transactions
• →Provide coverage for receptionist, accounts payable, and accounts receivable as needed

• Process and post intercompany, freight, and cooperate invoices for payment
• Scan AP invoices into Edgar software
• Support weekly AP check runs
• Research and resolve un-vouched purchase order issues in collaboration with AP and the inventory department

• Perform daily reconciliation and posting of billing invoices
• Match invoices by load to warehouse unloading reports
• Scan billing invoices into Edgar software
• Collate and file billing invoices
• Assist with daily and monthly balance sheet reconciliations
• Investigate and resolve reconciling items

• Maintain a working knowledge of all office roles to provide backup as needed
• Provide support across the office and assist with other duties as assigned

• Associate’s degree required; coursework or experience in Accounting preferred
• 1-2 years of experience in a clerical, AP, or accounting support role preferred
• Working Hours: Monday thru Friday 6:00 am – 3:00 pm
• Overtime when appropriate
• Proficiency in Microsoft Office, especially Excel
• Strong attention to detail and analytical skills
• Excellent verbal and written communication skills
• Ability to manage multiple priorities and meet deadlines
• Background Check

• Financial Accuracy & Reconciliation
• Time Management & Prioritization
• Attention to Detail
• Communication & Collaboration
• Problem Solving & Initiative
• Software Proficiency (Excel, Edgar, Microsoft Office)

• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of standard office equipment (computers, phones, scanners)
• Occasional lifting of up to 25 pounds (files, boxes, etc.)
• Fast-paced, team-oriented work environment