Accounts Payable Manager

Join the fastest growing outpatient radiology practice in the Nation- SimonMed Imaging! Our commitment to excellence and improving patient care paired with the best-in-class technology allows us to be an industry leader in the constantly evolving health care environment. Secure your spot now and take advantage of a unique career opportunity to advance your skills while working alongside a dedicated team of board-certified subspecialty radiologists. We can’t wait to meet you!

As the Accounting Manager - AP, you will be responsible for leading and overseeing the organization's accounts payable function, including vendor payments, landlord and lease-related payment administration, annual 1099 compliance reporting, and selected general accounting activities. This role ensures timely and accurate processing of financial transactions, supports month-end close and financial reporting processes, maintains strong internal controls, manages vendor and landlord relationships, and drives continuous process improvements to enhance operational efficiency, compliance, and financial accuracy.

ESSENTIAL FUNCTIONS:

• Lead the daily operations of the Accounts Payable department and ensure timely, accurate, and compliant processing of financial transactions. 
• Maintain strong internal controls over AP processes, vendor master data, payment activities, and lease payment administration. 
• Ensure timely and accurate processing of vendor invoices, employee expense reimbursements, and recurring contractual obligations, as well as payment of rent, common area maintenance, property tax, insurance, and other lease-related obligations for all company locations. 
• Monitor AP aging and work with Accounting Leadership on payment timing to optimize cash flow and maintain strong vendor relationships. 
• Review payment runs, wire transfers, ACH transactions, check disbursements, and other payment activities prior to sending to Accounting Leadership for final approval.
• Partner with the other Accounting team members on administering the corporate credit card program.
• Oversee annual 1099 processing which includes reviewing vendor setup, tax classification, payment tracking, and timely filing with applicable regulatory agencies. 
• Ensure processes are developed and maintained to ensure compliance with IRS reporting requirements, including collection and validation of Forms W-9 and vendor tax identification information. 
• Ensure all landlord payments are processed accurately and in accordance with lease agreements. 
• Partner with the applicable departments to resolve lease-related billing discrepancies and landlord inquiries. 
• Monitor critical lease dates, payment escalations, and contractual obligations to support compliance and avoid penalties. 
• Support the Accounting team by providing accurate payment data and documentation for financial reporting and audits. 
• Support month-end, quarter-end, and year-end close activities, including preparation and review of journal entries, account reconciliations, and supporting schedules. 
• Review and reconcile assigned balance sheet accounts to ensure accuracy and compliance with accounting policies. 
• Assist the Accounting team as needed with accrual calculations and prepaid expense schedules. 
• Partner with the Accounting and FP&A teams to ensure proper coding and accounting treatment of expenses. 
• Assist in the preparation of audit schedules. 
• Monitor and mitigate fraud risks associated with vendor payments, landlord remittances, and supplier onboarding. 
• Identify opportunities to streamline AP and accounting processes through automation, standardization, and technology solutions. 
• Lead or support AP system implementations, upgrades, invoice workflow enhancements, and process improvement initiatives. 
• Develop and maintain AP procedures, SOPs, and documentation. 
• Monitor key performance indicators and implement improvements to increase efficiency, accuracy, and service quality. 
• Supervise, mentor, and develop AP staff, including establishing performance expectations and providing regular coaching and feedback. 
• Strong verbal, written, and listening communication skills to include communicating clearly, effectively, tactfully, and patiently with internal and external customers.
• Meticulous attention to details with minimal errors while adhering to pre-established quality standards.
• Effective interpersonal skills and demeanor with the ability to build rapport and garner trust with others.
• Effective organization and time management skills with the ability to manage multiple projects simultaneously and work in high-pressure situations.
• Proficient in MS Office Applications such as Outlook, Word and Excel, as well as various accounting software programs.

OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time or without notice.

BENEFITS: Your health, happiness and future matters! At SimonMed Imaging, we offer medical, vision and dental insurance, 401(k) eligibility, paid holidays plus PTO, Sick Time, opportunity for growth, and much more!

MINIMUM QUALIFICATIONS:

Education:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field required. 
• 5-8+ years of progressive accounting or accounts payable experience. 
• 2-3+ years of leadership or management experience. 
• Experience managing high-volume AP operations, vendor payments, recurring lease obligations, and month-end close support. 
• Experience managing annual 1099 reporting and vendor tax compliance requirements. 
• Experience with ERP systems  
• Strong knowledge of accounts payable processes, internal controls, and accounting principles. 
• Knowledge of lease administration, landlord coordination, rent payment processing, and lease-related accounting concepts. 
• Strong understanding of IRS Form 1099 reporting requirements, W-9 administration, TIN matching, and vendor tax compliance. 
• Ability to prepare journal entries, reconciliations, accruals, prepaid schedules, and supporting financial analysis. 
• Advanced proficiency in Microsoft Excel and financial systems. 
• Excellent analytical, problem-solving, organizational, communication, and stakeholder management skills. 
• Ability to manage multiple priorities and deadlines in a fast-paced environment. 
• Experience driving process improvements, system enhancements, and automation initiatives. 
• Healthcare industry, multi-unit experience (preferred)
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PHYSICAL DEMANDS: This position may require duties including lifting and carrying up to 40 pounds, sitting for prolonged periods of time, with frequent standing and walking.

DRESS ATTIRE: Business Casual or scrubs dependent on department

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Employment is contingent upon successful completion of drug and background screening. Some positions will require a favorable driving record.