Production Coordinator

Understands the department(s) and works with the Production Supervisor and Department Head to maintain and manage the department schedule. 

Under the guidance of the Production Supervisor, tracks progress of tasks for assigned artists or sequences in Shotgun to reflect scheduled, in-progress, and completed departmental work. Collaborates with other coordinators and supervisors to keep all data accurate and current. 

Partners with the Production Supervisor and Department Head to set the priorities of the department , taking into account the priorities of the show that are established by the Production Supervisors and the Production Manager. 

Enters and maintains production data in the studio's production database and related departmental records to reflect scheduled, in-progress, and completed departmental work.  Collaborates with other coordinators and managers to keep all data accurate and up to date. 

Schedules meetings at the request of the Manager and Lead(s).  Proactively maintains the calendar with alertness to topics, deadlines, and conflicts.  Manages the schedules of key personnel.  

Ensures proper preparation for all meetings and reviews. Records and publishes notes from meetings and reviews that accurately reflect action items and distributes as needed.  

Coordinates work that enters and leaves the department to ensure completeness. Provides administrative support as needed to ensure that communications are accurate and complete. 

As second in command to the Production Supervisor, proactively responds to requests for information and assistance from those within and outside of the department. 

Follows up with Artist Leads on a daily basis to ensure task deliveries remain on schedule. 

Assists Production Supervisor with maintaining quotas, deadlines & inventory, ensuring departmental productivity goals are consistently met. Generates weekly reports from department, quota… Brings concerns about potential schedule or budget overruns to the Production Supervisor and Production Manager. 

Understands the department's workflow from the area she/he is attached to and understands the dependencies from departments of other areas. Acts as a point of coordination of work that enters and leaves the department ensuring procedures are followed to ensure workflow from one department to the next is as seamless as possible. 

Communicates with other departments regarding department needs. 

Stays abreast of issues on the floor and elevates information appropriately to the Production Supervisor. 

Assists the Department Head and CG Supervisor in dealing with issues related to the department 

Coordinates crew meetings. 

Is responsible for multiple dailies sessions each day, as well as client reviews. 

Ensures proper preparation for all meetings and reviews. Sets up Cinesync/RV sessions. Records and publishes notes from meetings and reviews that accurately reflect action items and an appropriate sense of urgency. 

Keeps up on current production methodologies and on technology trends and tools that best suit the production and the company in the development of a stronger creative and technical environment.   

Collaborates with other team members, when necessary.  

Follows the Supervisor’s and Lead´s guidance.  

Mentor the Production Assistants.