Workplace Services Coordinator

successful candidate must be proactive, organized and flexible when faced with ambiguity. This position requires the ability to remain efficient while maintaining a high level of attention to detail. An independent and driven individual will thrive in this position. Smartsheet is a fast-growing, award-winning Collaborative Work Management SaaS company. 

This role reports to the Manager of Workplace Services and is based at Smartsheet headquarters in Bellevue, WA. 

• Support meeting services, including catering order fulfillment, conference room scheduling, and meeting setups and breakdowns as required. 
• Provide regular daily coverage for the Front Office during breaks, lunches and as otherwise needed. 
• Maintain organization and cleanliness in shared spaces and storage areas. 
• Manage supply inventories and place necessary orders. 
• Assist in planning and supporting various office events.
• Coordinate facility repair, maintenance, and daily operations for assigned office space. 
• Be a knowledgeable and helpful resource for our employee base and direct team, providing an outstanding employee experience in all interactions. 
• Review calendars daily and solve conflicts, provide assistance for last minute meeting requests. 
• Additional executive and office support as needed. 

• 3+ years of relevant experience 
• A passion for customer service 
• Excellent communication skills, both written and verbal 
• Able to interact at all levels with internal and external clients in a professional, thoughtful manner 
• Well-organized, ability to prioritize tasks, meet deadlines, and provide high-level of accuracy 
• Ability to work well both as member of a team and independently 
• Ability to maintain a flexible schedule 
• Ability to move throughout the facility (standing, walking, kneeling, or bending) for extended periods of time and ability to lift boxes or equipment up to 50 lbs. as needed

At Smartsheet, your ideas are heard, your potential is supported, and your contributions have real impact. You’ll have the freedom to explore, push boundaries, and grow beyond your role. We welcome diverse perspectives and nontraditional paths—because we know that impact comes from individuals who care deeply and challenge thoughtfully. When you’re doing work that stretches you, excites you, and connects you to something bigger, that’s magic at work. Let’s build what’s next, together.

Smartsheet is an Equal Opportunity (EEO) employer committed to fostering an inclusive environment with the best employees. It is our policy to provide equal employment opportunities to all qualified applicants in accordance with applicable laws in the US, UK, Australia, Germany, Costa Rica, Japan, Bulgaria, India, and Singapore. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. 

If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.

#LI-Remote