Art Collection Manager

This is a crucial role within a small team, which will be comprised of 70% administration/art collection management duties and 30% creative with art event responsibilities, with additional some curatorial tasks as needed.

Administrative Responsibilities:

• Completing paperwork relating to every acquisition including raising contracts and processing invoices
• Assisting artists with activation of memberships, contra upload and House bookings
• Responding to existing and new artist enquiries
• Liaising with artists to obtain detailed information for every artwork
• Maintaining art database and internal server, keeping inventory up to date daily
• Arranging delivery and collections of artworks
• Liaising with framers, technicians and logistics partners for installation
• Using InDesign to create and keep art maps up to date for website, create installation plans with the curatorial team
• Assisting with gathering art related content for presentations, press, and social media
• Assisting Chief Art Director and Head of Art Collection with diary, travel and administration
• Ad hoc administration support to all team members (i.e. booking rooms, team calendar management, meeting minutes, etc.)
• Art collection events attendance and support as needed (talks, artists dinners, temporary installations etc.)
• Mail out for events and RSVP capture

Creative Responsibilities:

• Researching artists for ‘glow’ events (short term art installations)
• Liaising and supporting artists with creation of glow events
• Hosting events with artists such as speeches, introductions and panel moderation
• Assistance at art installation on new and existing sites
• Curating small sites when they arise such as Soho Works, restaurants, studios

Essential experience:

• Undergraduate degree, arts related a bonus
• Minimum 2 years proven administration experience in comparable role
• Experience dealing with artists and artworks
• Excellent attention to detail
• Database experience
• InDesign and Photoshop experience
• Be an excellent collaborator and self-motivated
• Public speaking

Extra desirable:

• Arts management degree
• Second language
• Experience organising large volume of artworks and installation
• Event management experience