Private Events Coordinator - Soho House Sao Paulo

Brazilmid

Events CoordinatorHospitality & Tourism

0 views0 saves0 applied

Apply Now

Quick Summary

Overview

Scope of the Role The Private Events Coordinator is the first point of contact for all private event inquiries. This is a dynamic and fast-paced role, ideal for someone highly organized, proactive,

Technical Tools

Events CoordinatorHospitality & Tourism

Responsibilities

~2 min read

→Act as the first point of contact for all private event inquiries, ensuring prompt, professional, and engaging communication

→Manage and qualify incoming leads, identifying client needs and conversion opportunities
→Create and maintain accurate event records in TripleSeat, including proposals, bookings, and client interactions
→Prepare and coordinate all event documentation (BEOs, contracts, menus, invoices, and payments)
→Conduct site visits and support clients through the planning journey from inquiry to confirmation
→Collaborate closely with internal teams (Operations, Membership, F&B, AV, Housekeeping) to ensure seamless event planning
→Assist in developing event logistics, including timelines, layouts, and service flow
→Maintain up-to-date and accurate information across all systems and stakeholders
→Follow up consistently on proposals to drive conversion and revenue
→Support the execution of events when required, ensuring alignment with planned details
→Build and maintain relationships with members, guests, and potential clients
→Assist the Private Events Manager on complex or high-profile events
→Follow up with clientes post event for feedback
→All other duties as assigned

→Drive conversion of inquiries into confirmed bookings, supporting revenue targets for Private Events
→Ensure a high level of client satisfaction through clear communication, organization, and attention to detail
→Maintain consistency and accuracy across all event-related information and documentation
→Support the delivery of seamless, high-quality events aligned with Soho House standards
→Contribute to the development of efficient processes and workflows within the events function
→Collaborate cross-functionally to align events with broader business goals (membership, F&B revenue, brand positioning)
→Support reporting and tracking of event performance, including lead conversion and revenue contribution
→Demonstrate flexibility and ownership, including availability for evenings and weekends as required

Minimum of 1 year of experience in events
• Strong organisational and multitasking skills in fast-paced environments
• Excellent written and verbal communication skills
• Professional, friendly, and service-oriented attitude
• Ability to manage deadlines and work under pressure
• Proficiency in Microsoft Office and event management systems (e.g., TripleSeat, Salesforce)
• Proactive, collaborative, and detail-oriented mindset
• Flexibility to work outside standard office hours, as required
• Passion for Soho House, with a strong alignment with its values
• Fluency in Brazilian Portuguese and advanced English; additional languages are a plus
• Hospitality experience is a plus