Paralegal/Operations Associate

We are seeking a highly organized and detail-oriented Paralegal / Operations Associate to support corporate governance, entity compliance, documentation management, and operational legal processes across multiple business entities. This role is ideal for someone who thrives in fast-paced, unstructured environments and can independently bring organization and structure to growing operations.

The ideal candidate will have strong experience supporting corporate governance functions, handling legal documentation, coordinating board and shareholder matters, and reviewing contracts. We are especially interested in candidates who are AI literate and comfortable leveraging tools such as Claude and other AI platforms to improve workflows, organization, and efficiency.

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  Manage entity compliance and corporate governance documentation across multiple entities

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  Coordinate and maintain corporate records, filings, and organizational documents

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  Support board meetings and shareholder meetings, including preparing agendas, resolutions, and meeting minutes

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  Organize and maintain contract databases, documentation systems, and operational processes

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  Conduct light contract review and assist with drafting agreements and amendments

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  Ensure documentation accuracy, consistency, and compliance standards are maintained

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  Help build structure and operational processes within a fast-moving and evolving environment

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  Utilize AI tools, including Claude and similar platforms, to streamline workflows and improve operational efficiency

• Experience managing documentation and governance for multiple entities

• Experience supporting board meetings, shareholder meetings, and maintaining meeting minutes

• Experience with contract review and basic contract drafting

• Strong organizational skills and exceptional attention to detail

• Comfortable operating in fast-paced, unstructured, and evolving environments

• Strong written and verbal English communication skills

• AI literate, with experience or strong interest in using tools such as Claude to improve workflows and productivity

• Ability to work US East Coast business hours as much as possible

• Experience working in legal operations, corporate governance, compliance, or paralegal functions

• Experience supporting startups, investment firms, holding companies, or multi-entity businesses

• Familiarity with legal documentation management systems and operational process improvement