Office & Workplace Coordinator (Contractor)

We are seeking a proactive, highly organized, and execution-oriented Office and Workplace Coordinator to lead all aspects of operations at our Korea office. In this role, you will go beyond traditional administrative tasks to design and maintain an environment that fosters collaboration, innovation, and employee well-being. The ideal candidate is a self-motivated professional who takes pride in finding the best solutions and creating a welcoming office where our engineering and business teams can do their best work. This is a part-time position (20 hours per week) and you will report to the People Manager.

• →Serve as the primary owner of the physical office space, managing landlord relations, janitorial services, and the office key system
• →Proactively arrange office repairs and services to maintain a high-quality environment
• →Execute physical logistics for new hires and departing employees, including workstation preparation/cleanup
• →On-site event catering, and replenishing food supplies in the kitchen
• →Manage the sourcing and inventory of office supplies, stationery, furniture, and specialized lab equipment
• →Review and manage monthly vendor invoices and tax invoices (e.g., corporate card/expense settlement) in collaboration with the Finance team
• →Order and distribute company swag, including for new hires, anniversaries, and employee recognition 
• →Organize company-wide off-site events that strengthen corporate culture and drive employee engagement
• →Coordinate travel arrangements for employees and candidates
• →Carry out overall People Team operations and other duties as assigned

• Highly organized with the ability to multitask across vendor management, facility maintenance, and internal requests
• Self-motivated to challenge the status quo, think critically about problems, and find the best possible solutions
• Excellent written and verbal communication skills; ability to interact professionally with outside vendors and all levels of staff
• Basic written English skills for global communication (emails/Slack), verbal fluency not required.

• Experience in office management, facilities, or a high-touch administrative role
• Prior experience managing office-related software subscriptions or using procurement systems
• Background in coordinating office-wide events or catering for large groups is a plus
• Residing near the office (Pangyo/Bundang/Suji) for efficient on-site response