EMEA Payroll Specialist - Romania and Overseas

Sophos is a cybersecurity leader defending 600,000 organizations globally with an AI-driven platform and expert-led services. Sophos meets organizations wherever they are in their security maturity and grows with them to defeat cyberattacks. Its solutions combine machine learning, automation, and real-time threat intelligence with frontline human expertise from Sophos X-Ops to deliver advanced, 24/7 threat monitoring, detection, and response.

 

Sophos offers industry-leading managed detection and response (MDR) alongside a comprehensive portfolio of cybersecurity technologies — including endpoint, network, email, and cloud security, extended detection and response (XDR), identity threat detection and response (ITDR), and next-gen SIEM. Together with expert advisory services, these capabilities help organizations proactively reduce risk and respond faster, with the visibility and scalability needed to stay ahead of evolving threats.

 

Sophos goes to market with a global partner ecosystem, including Managed Service Providers (MSPs), Managed Security Service Providers (MSSPs), resellers and distributors, marketplace integrations, and cyber risk partners, giving organizations the flexibility to choose trusted relationships when securing their business. Sophos is headquartered in Oxford, U.K. More information is available at www.sophos.com.

The Payroll Specialist will report to the EMEA Central and overseas Payroll Team leader and will have responsibility for payrolls, namely Romania and all related Sophos LTD payrolls across non-entity territories.  The role includes all elements of the end-to-end process for payroll and direct interface with the outsourced Payroll providers. In addition, you will be expected to develop strong working relationships with HR, the business and other back-office departments together with providing a first-class payroll service.

• Responsible for the end-to-end payroll processing of a number of EMEA payrolls, including preparation, processing, post-Payroll and tax filing, in coordination with the outsourced payroll solution provider
• Maintain payroll processing system and records by gathering, calculating, and inputting data
• Review data feeds from HR system, ensuring fixed data changes are made in the payroll system and data remains consistent across the two systems
• Work closely with the payroll vendor and other third parties to ensure a smooth monthly process
• Provide payroll and benefits reports to HR and Finance
• Maintain the internal Payroll Procedures manual, updating any changes in process and documenting new processes
• Respond to complex payroll questions from cross-functional departments and employees, escalating as needed
• Recommend ongoing process improvements to enhance the quality/reduce the cost of Payroll services
• Ensure compliance and control requirements are met and coordinate and manage the production of all external compliance reporting and deliverables
• Preparation of required reports and/or payment to government agencies, insurance companies or other organisations
• Ensure all ERS/EES Pension contributions are calculated, paid and reported to the relevant investment funds timely and accurately
• Support the internal audit and external audit requests as necessary
• Support HR and HPBPs to help resolve Payroll related issues, employee benefits in kind, irregular payments, employee or vendor inquiries
• Ensure all employee related matters are appropriately dealt with and/or escalated via HR where relevant, particularly (but not restricted to) sickness and absence recording matters required for payroll compliance
• Remain current on all relevant local regulations involving Payroll
• Support Accountants with the Cash forecast on monthly basis and all analysis for monthly variances to Actual/Forecast to EMEA Payroll controller
• Reports to the EMEA Central and overseas Payroll Team leader
• Sound understanding of EMEA payroll compliance - payroll laws and regulations for each country within the region
• Maintains knowledge on rules and regulations governing EMEA region through attendance at workshops and events as needed

Holiday restrictions may apply at month-ends, quarter ends and financial year end.

Required to work with complete confidentiality

Flexibility is required to assist in periods of high-volume of work

Must be very proficient at Excel and have some experience of a financial system

At Sophos, we believe in the power of diverse perspectives to fuel innovation. Research shows that candidates sometimes hesitate to apply if they don't check every box in a job description. We challenge that notion. Your unique experiences and skills might be exactly what we need to enhance our team. Don't let a checklist hold you back – we encourage you to apply.

 

·   Sophos operates a remote-first working model, making remote work the primary option for most employees. However, some roles may necessitate a hybrid approach. While we are a remote first organization, applicants must have legal authorization to work in the jurisdiction where the position is posted, without requiring employer sponsorship.

·   Our people – we innovate and create, all of which are accompanied by a great sense of fun and team spirit

·   Employee-led diversity and inclusion networks that build community and provide education and advocacy

·   Annual charity and fundraising initiatives and volunteer days for employees to support local communities

·   Global employee sustainability initiatives to reduce our environmental footprint

·   Global fitness and trivia competitions to keep our bodies and minds sharp

·   Global wellbeing days for employees to relax and recharge 

·   Monthly wellbeing webinars and training to support employee health and wellbeing

 

We’re proud of the diverse and inclusive environment we have at Sophos, and we’re committed to ensuring equality of opportunity.   We believe that diversity, combined with excellence, builds a better Sophos, so we encourage applicants who can contribute to the diversity of our team.  All applicants will be treated in a fair and equal manner and in accordance with the law regardless of gender, sex, gender reassignment, marital status, race, religion or belief, color, age, military veteran status, disability, pregnancy, maternity or sexual orientation.  We want to give you every opportunity to show us your best self, so if there are any adjustments we could make to the recruitment and selection process to support you, please let us know. 

 

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