Accounts Payable Specialist

Speed Bay Warehouse Solutions

Speed Bay Warehouse Solutions is a vertically integrated commercial real estate investment and management platform focused on acquiring and operating multi-tenant shallow bay light industrial properties in prime infill markets across the United States. Backed by the founders of Black Creek Group and their 30-year track record of more than $25 billion in real estate transactions, Speed Bay is building a national portfolio through disciplined acquisitions, operational excellence, and technology-driven performance.

This is an exciting opportunity to join an emerging commercial real estate operating platform focused on acquiring and managing multi-tenant light industrial shallow bay properties in key metropolitan areas across the US.

As part of this growing organization, the Accounts Payable Specialist will play a key role in supporting daily AP operations, including invoice processing, vendor maintenance, payment administration, and compliance tracking, while delivering exceptional service to internal teams and external vendors in a fast-paced environment.

• →Review and process invoices daily within Yardi, ensuring completeness and accuracy.
• →Verify invoices are routed through the appropriate approval workflows and follow established approval policies.
• →Ensure proper coding of invoices to general ledger accounts, properties, departments, and cost centers.
• →Maintain vendor records, including new vendor setups and updates to existing vendor information.
• →Review and track Certificates of Insurance (COIs), ensuring required documentation is received and maintained in accordance with company policies.
• →Send and manage VendorCafe invitations and assist vendors with onboarding and registration processes.
• →Monitor VendorCafe compliance requirements and maintain current vendor documentation.
• →Respond promptly and professionally to inquiries from vendors, employees, customers, and management regarding invoices, payment status, account information, and vendor setup requests.
• →Assist with weekly payment processing, ACH runs, check runs, and urgent payment requests as needed.
• →Research and resolve invoice discrepancies, payment issues, and vendor account concerns.
• →Maintain accurate records and documentation in compliance with company policies and audit requirements.
• →Collaborate with internal departments to ensure timely invoice approvals and payment processing.
• →Assist with month-end closing activities and AP reporting as assigned.
• →Identify opportunities for process improvements and increased efficiencies within Accounts Payable operations.
• →Prepare 1099 information.

• Associate degree in Accounting, Finance, Business Administration, or equivalent work experience.
• Minimum of 2 years of Accounts Payable experience.
• Experience processing high-volume invoices.
• Strong understanding of accounts payable procedures and basic accounting principles.
• Excellent data entry skills with a high degree of accuracy and attention to detail.
• Strong organizational, problem-solving, and time management skills.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills along with the use of Company-approved AI tools.
• Ability to maintain confidentiality and handle sensitive financial information.

• Experience with Yardi Voyager and VendorCafe.
• Experience in commercial real estate, construction, property management, or warehouse/logistics environments.
• Knowledge of vendor compliance and certificate of insurance tracking.
• Experience with ACH and check payment processing.