Accounts Payable Specialist

Speed Bay Warehouse Solutions

Speed Bay Warehouse Solutions is a vertically integrated commercial real estate investment and management platform focused on acquiring and operating multi-tenant shallow bay light industrial properties in prime infill markets across the United States. Backed by the founders of Black Creek Group and their 30-year track record of more than $25 billion in real estate transactions, Speed Bay is building a national portfolio through disciplined acquisitions, operational excellence, and technology-driven performance.

This is an exciting opportunity to join an emerging commercial real estate operating platform focused on acquiring and managing multi-tenant light industrial shallow bay properties in key metropolitan areas across the US.

As part of this growing organization, the Accounts Payable Specialist will play a key role in supporting daily AP operations, including invoice processing, vendor maintenance, payment administration, and compliance tracking, while delivering exceptional service to internal teams and external vendors in a fast-paced environment.

• →Review and process invoices daily within Yardi, ensuring completeness and accuracy.
• →Verify invoices are routed through the appropriate approval workflows and follow established approval policies.
• →Ensure proper coding of invoices to general ledger accounts, properties, departments, and cost centers.
• →Maintain vendor records, including new vendor setups and updates to existing vendor information.
• →Review and track Certificates of Insurance (COIs), ensuring required documentation is received and maintained in accordance with company policies.
• →Send and manage VendorCafe invitations and assist vendors with onboarding and registration processes.
• →Monitor VendorCafe compliance requirements and maintain current vendor documentation.
• →Respond promptly and professionally to inquiries from vendors, employees, customers, and management regarding invoices, payment status, account information, and vendor setup requests.
• →Assist with weekly payment processing, ACH runs, check runs, and urgent payment requests as needed.
• →Research and resolve invoice discrepancies, payment issues, and vendor account concerns.
• →Maintain accurate records and documentation in compliance with company policies and audit requirements.
• →Collaborate with internal departments to ensure timely invoice approvals and payment processing.
• →Assist with month-end closing activities and AP reporting as assigned.
• →Identify opportunities for process improvements and increased efficiencies within Accounts Payable operations.
• →Prepare 1099 information.

• Associate degree in Accounting, Finance, Business Administration, or equivalent work experience.
• Minimum of 2 years of Accounts Payable experience.
• Experience processing high-volume invoices.
• Strong understanding of accounts payable procedures and basic accounting principles.
• Excellent data entry skills with a high degree of accuracy and attention to detail.
• Strong organizational, problem-solving, and time management skills.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills along with the use of Company-approved AI tools.
• Ability to maintain confidentiality and handle sensitive financial information.

• Experience with Yardi Voyager and VendorCafe.
• Experience in commercial real estate, construction, property management, or warehouse/logistics environments.
• Knowledge of vendor compliance and certificate of insurance tracking.
• Experience with ACH and check payment processing.

Pay Transparency Nondiscrimination Provision: Speed Bay is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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Speed Bay does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to Speed Bay in any manner will be considered Speed Bay property, and Speed Bay will not pay a fee for any placement resulting from the receipt of an unsolicited resume.