Title Records Specialist

Stronghold Investment Management (“Stronghold,” “SIM,” or “the Firm”) is a technology-driven, vertically integrated investment manager focused on real-assets and related private markets. Stronghold seeks to deliver best-in-class risk-adjusted returns through an investment framework that features comparatively rapid transaction velocity, deep technical expertise, creative financial structuring, and objective and algorithmic decision making.

Stronghold was founded by Ryan Turner in 2016 and has deployed over $1.6 billion in capital across 10+ investment vehicles. 

Ultimately, Stronghold intends to apply its technology-intensive investment approach to a variety of specialist real assets verticals, including:

• Oil & Gas
• Renewables
• Specialty Real Estate (commercial, datacenters, marinas)
• Telecommunications and Technology Infrastructure
• Billboards and Fixtures
• Mining & other commodities
• Utilities
• Secondaries

We are seeking a Title Records Specialist with direct experience working in or closely with County Clerk or County Recorder offices to lead our efforts in acquiring, organizing, and managing real property records across the United States.

This role is essential to supporting Stronghold’s acquisition and legal workflows, particularly in oil and gas. You will be responsible for sourcing and managing critical title documentation—from deeds to leases and curative instruments—ensuring that our internal teams have clean, verified, and organized access to real property records.

This is an ideal opportunity for someone who understands the inner workings of county-level recordkeeping and wants to bring that expertise into a fast-paced, tech-driven investment environment.

• Proactively obtain real property records and other documents from counties across the U.S. through online portals, physical visits, phone/email requests, or third-party services.
• Leverage your understanding of county clerk/recorder systems to expedite document searches, certification requests, and official copies.
• Build and maintain relationships with county officials and third-party abstractors across jurisdictions.

• Maintain and continuously improve our internal title records repository, ensuring documents are well-indexed, tagged, and searchable.
• Collaborate with the technology team to implement enhancements to document retrieval, classification, and storage processes.
• Monitor large volumes of documents for completeness, duplicates, and errors, escalating issues as needed.

• Partner with acquisitions, legal, and land teams to fulfill document requests and support due diligence processes.
• Assist with organizing title packages for internal review, deal evaluation, or third-party counsel.
• Track title deliverables and generate reporting on status, volume, and coverage by basin or project.

• Review documents for legibility, correct indexing, and consistency with legal requirements or transaction checklists.
• Maintain internal logs of sourcing notes, certifications, and communication with counties or third-party vendors.
• Contribute to ongoing title standardization initiatives and ensure recordkeeping supports regulatory and audit requirements.

• 5+ years of experience working in a County Clerk or County Recorder’s office, or in a land/title role that frequently interfaces with such offices.
• Deep knowledge of public land records systems, legal document types (deeds, leases, assignments), and recording procedures across jurisdictions.
• Strong organizational skills and familiarity with land records software, imaging systems, and metadata/tagging principles.
• Ability to manage high volumes of documents with precision and accountability.
• Proficiency with Microsoft Excel, SharePoint/OneDrive, and PDF editing tools.
• Familiarity with land software (e.g., Quorum, iLandMan) is a plus.
• High integrity, self-starting mindset, and a strong commitment to process improvement.
• Bachelor’s degree preferred; library science, paralegal or land certification a plus.

Stronghold Investment Management is an equal opportunity employer. We believe in creating a diverse and inclusive workforce, where individuals of all backgrounds, experiences, and perspectives can thrive. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by applicable laws. We encourage applicants from underrepresented groups to apply and embrace the unique contributions they can bring to our organization.