Coordinator, Executive Services

                                                                                                  Career Opportunity

Position Title:                Coordinator, Executive Services

Classification:               Program/Service Coordinator - Level 1

Job Type:                     Permanent Full-time 1 FTE 

Department:                   Governance

Location:                      55 Eccles Street                           

Reporting to:                  Chief Executive Officer

Compensation:             $68,231.80 - $82,336.80 plus a comprehensive compensation package that includes time-off  entitlements, health benefits, life insurance, and participation in the HOOPP pension plan.

Deadline to apply:       until Friday, May 29, 2026 at 5:00 p.m

Apply to:                         https://swchc.bamboohr.com/careers/769 

------------------------------------------------------------------------------------------------

About us

Somerset West Community Health Centre (SWCHC) is a community‑governed, non‑profit organization serving more than 18,000 clients each year. Since 1978, we have offered primary health care, mental health services, harm reduction supports, and community development programs.

We are deeply connected to the communities we serve and committed to reducing barriers to care for people facing challenges related to income, housing, substance use, gender identity, sexual orientation, ability, and culture. Our team works within an anti‑racist, anti‑oppressive, and trauma‑informed framework, and we strive to ensure our staff reflect the diversity of our community.

About the role

The Governance and Executive Services team supports the CEO, Board of Directors, and Senior Leadership Team. We coordinate governance activities, leadership meetings, organizational communications, and key administrative processes.

As the Coordinator, Executive Services, you will play a central role in keeping executive and governance work organized, accurate, and moving forward. You will coordinate meetings, prepare materials, maintain records, support communications, assist with events, and manage confidential information with professionalism and care.

-------------------------------------------------------------------------------------------------

What You’ll Do

In this role, you will:

• Provide senior administrative and coordination support to the CEO, Board, committees, and senior leadership.
• Coordinate meetings, including agendas, materials, logistics, minutes, and follow‑up items.
• Support governance processes such as Board records, corporate documents, orientation materials, recruitment, onboarding, and special events.
• Prepare, edit, and organize correspondence, reports, briefing notes, and other documents.
• Maintain filing systems, records, tracking tools, and confidential information.
• Act as a liaison between staff, leadership, Board members, and external partners.
• Coordinate organizational events such as the Annual General Meeting, Open House,and Board education sessions.
• Track project timelines and deliverables to support governance and executive initiatives.
• Support basic financial administration, including petty cash, budget lines, and monthly Visa statements.
• Contribute to a respectful, well‑organized, and professional office environment.

What We’re Looking For

◈ Your Education Path

• College‑level coursework in a relevant field.
• At least four years of related experience.
• An equivalent combination of education and experience will be considered.

 

◈ Life and work experience 

• Providing senior administrative support to executives, Boards, committees, or governance teams.
• Coordinating meetings and preparing agendas, minutes, briefing materials, and reports.
• Supporting Board or committee processes and maintaining governance records.
• Handling confidential information with discretion.
• Coordinating event logistics (e.g., catering, room setup, AV needs).
• Supporting communications activities such as reports, website updates, or social media.
• Coordinating projects, tracking timelines, and following up on action items.
• Maintaining filing systems, records, and administrative tools.

 

◈ Required language

• Excellent written and verbal English communication skills.
• French is an asset.

◈ Skills & Attributes

• Strong organizational and time‑management skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail, proofreading, and editing skills.
• Sound judgment, initiative, and the ability to work within established policies and procedures.
• A high level of discretion when handling confidential or sensitive information.
• Strong interpersonal skills and the ability to build positive working relationships.
• Clear written and verbal communication skills.
• Proficiency with Microsoft Office, and AI tools.
• Knowledge of office systems, procedures, and standard equipment.
• The ability to work independently and follow up with minimal direction.
• Flexibility and adaptability in a changing work environment.
• Openness to feedback and continuous learning.
• A collaborative, respectful, and professional work style.

------------------------------------------------------------------------------------------------                                                        

Ready to Apply?

 

Take your career to the next level! Submit a cover letter and your resume by 5:00pm on Friday, May 29, 2026, to:  https://swchc.bamboohr.com/careers/769 

------------------------------------------------------------------------------------------------

Somerset West Community Health Centre is an equal opportunity employer who values the diversity of individuals in our programs and services.

This posting is for a currently vacant position that we intend to fill through this recruitment process. 

We welcome and encourage applications from members of Indigenous, Black and racialized communities, Two-Spirit, nonbinary, LGBTQ+ people; people with disabilities; and members of other equity seeking groups. Applicants are encouraged to share accessibility needs in the application process, and every attempt will be made to accommodate them.

We sincerely appreciate your interest in working with us. Due to high volume of applicants, we can neither confirm receipt of nor respond to inquiries regarding your application. Only candidates selected for an interview will be contacted.