Project Coordinator I

Partner with our highly skilled and talented engineers by supporting their day-to-day business needs for projects in various markets throughout the world. Syska Hennessy Group provides specialized consulting, engineering, and commissioning services for clients worldwide.  Our staff provides consulting services throughout the project lifecycle, helping to plan, design, build, and operate technically superior facilities.

 Our dynamic work environment provides the optimal setting to take your engineering career to the next level. From our supportive culture, diverse workforce, and competitive compensation to our flexible work schedule Monday to Thursday in the office for 9 hours and Friday for 4 hours remotely at home and fun social events, you will need everything for an exciting, challenging, and rewarding career. 

We currently have an exceptional opportunity for a self-motivated Project Coordinator to join our Chicago, IL office. The Project Coordinator is an integral member of the project team responsible for delivering engineering design services for building construction projects of varying size and complexity. The Project Coordinator is responsible for organizing and controlling project activities and supporting the project team with administrative tasks. The ideal candidate thrives in areas of initiative, quality of work, customer focus and meeting deadlines.

Project Coordinator additional responsibilities:

• Collaborate with PM in the drafting and issuance of project proposals, RFP’s, budgets, cash flows and preliminary schedules
• Act as a liaison at a higher level on projects
• Responsible for tracking/monitoring project budget under direct supervision of the PM
• Oversee project organization and communication charts
• Manage the progress and quality of work being performed by design disciplines/trades
• Oversee contract execution tracking logs
• Collaborate with PM to review sub-contractor quotations to ensure that only fair and reasonable pricing is recommended for approval
• Manage contemplated change notices, change orders, and assist with collections support through proactive follow up with our clients to ensure timely payment
• Manage all required project close out documents and ensure all sub-contractor documentation is obtained
• Enter and update client proposals in Salesforce database

Administrative responsibilities:

• Coordinate appointment calendars, travel arrangements, and in coordinating and reviewing timesheets
• Perform data entry and assist with formatting and editing project specifications
• Assist corporate Human Resources by coordinating candidate interviews and performing I-9 verification for all new hires
• Take ownership of onboarding new hires by training for relevant system and processes  
• Ensure all company documentation (hardcopy and electronic) is archived and purged according to the company’s record retention schedule
• Coordinate site specific In House and Client events
• Ensure office facilities are well maintained, operating properly, and supplied

• Associate degree in Architectural, Engineering, or Project Construction Management and/or experience supporting Project Mangers in the delivery of building construction projects
• Minimum of 7 plus years’ experience as a project administrator, coordinator, or a similar role
• Understanding of architectural engineering and construction industry is a must
• Proficient in MS Office Suite including Outlook, Word, Excel, and PowerPoint
• Intermediate proficiency with Adobe Acrobat
• Knowledge of Financial Force and Sales Force, highly preferred
• Strong multitasking and organizational skills, and proven ability to work effectively both independently and in a team-based environment.
• Flexibility for occasional overtime to meet project deadlines is required