Video Production and Planning Coordinator

The New York Times is continuing to expand its video journalism with new and continuing shows offering extraordinary news coverage, important investigations and compelling conversations about culture and lifestyle. These shows come to life across our podcast feeds, in social media programming and on our own platforms.

We are seeking a Video Production and Planning Coordinator to support the expansion of the Shows department. You will help pilot and scale new workflows while keeping complex productions organized, on schedule and clearly communicated.

You are familiar with video or audio production and have a strong interest in an array of topics. You have a sharp eye for detail, can multitask and are able to prioritize to meet and help others hit deadlines. You are digitally savvy, a fast learner and motivated by problem‑solving. Confidentiality, collegiality, collaboration and diplomacy are essential, as is the assertiveness required to help hold teams to deadlines. You will work closely with colleagues across the newsroom, and in conjunction with the video operations team, studio management, programming teams, producers and department leadership.

This is an in-office position, based in New York City and includes regular attendance in the office four days each week. There may be some flexibility to work remotely per your departmental guidance. Some evening or weekend work may be required as news or production demands.

• →Coordinate and track many moving parts of the department's projects from pre‑production through post‑production, in collaboration with the video operations team and studio management.
• →Partner early in product development to coordinate rollouts across show teams, working closely with the Strategy and Operations Deputy to develop communications plans, engage the right stakeholders at the right time, and support the implementation of new workflows.
• →Draft call sheets and other production documentation for field and studio shoots
• →Communicate project status with stakeholders and leadership to ensure productions are on track for reviews, standards and legal checks, and publishing deadlines.
• →Coordinate production handoffs between staff working on projects in different time zones or on varying shifts, ensuring continuity of information and materials.
• →Work with studio management to coordinate scheduling and production needs for podcast‑video shoots and other video productions.
• →Coordinate many parts of Shows collaborations and related programming work, including but not limited to:
  • →

    Building and maintaining the Airtable each morning

  • →

    Sending the end‑of‑week assignment note to producers that summarizes upcoming priorities, deadlines and owners.

  • →

    Working with the Watch tab team and show producers to ensure podcast videos and related clips are correctly entered, tracked and updated in Scoop and other newsroom systems.

  • →

    Helping organize launches

• →Identify opportunities to improve workflow, project tracking and automated reminders for production updates, including how we use Airtable, Scoop, Google Sheets and other tools.
• →Manage workflow and process documentation
• →Provide support on shoots when needed, including welcoming freelancers, escorting them to studios, coordinating with studio staff, and helping to ensure production runs smoothly.
• →Help with talent coordination (add guests to envoy, bringing them up to the studio), maintain the greenroom
• →Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.
• →You will report to the Strategy & Operations Deputy.

• Minimum 2 years of experience coordinating or planning in a newsroom or comparable editorial environment.
• Familiarity with Google Workspace, Airtable, Miro and other project management tools
• Proven organizational or project management skills, including experience tracking multiple projects and deadlines simultaneously.
• Basic data analysis skills and comfort working in spreadsheets to track assignments, schedules and performance.
• Experience working with or around audio or video production (e.g., podcasts, studio shoots, field shoots, editing workflows)
• Manage multiple projects at once.

• Excellent interpersonal, oral and written communication skills, including the ability to communicate clearly with editors, producers, engineers and other partners.
• An eagerness to work on a team that values trust, transparency, collaboration and empathy as key workplace principles.
• A passion for learning about new tools, video and audio journalism formats, and evolving audience habits.
• High‑energy working style and optimistic attitude, with a keen sense of urgency and follow‑through.
• Strong judgment about when to escalate issues, ask questions or propose alternative approaches to keep work moving.
• Willingness and flexibility to work evenings or weekends when breaking news, live events or show schedules require it.

This position is represented by the NewsGuild of New York.

REQ-020443

We’re excited to learn more about you and your experience. To keep our hiring process as fair and authentic as possible, we ask that you submit your own work and not use GenAI tools to generate substantive content during the application and interview process.

If you’re an engineering candidate, we’ll let you know what specific GenAI tools you are permitted to use for your technical assessment.

The New York Times Company is committed to being the world’s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.

We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)’s Know Your Rights Poster is available here. 

The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

For information about The New York Times' privacy practices for job applicants, click here.

Please beware of fraudulent job postings. Scammers may post fraudulent job opportunities, and they may even make fraudulent employment offers. This is done by bad actors to collect personal information and money from victims. All legitimate job opportunities from The New York Times will be accessible through The New York Times careers site. The New York Times will not ask job applicants for financial information or for payment, and will not refer you to a third party to do so. You should never send money to anyone who suggests they can provide employment with The New York Times.

If you see a fake or fraudulent job posting, or if you suspect you have received a fraudulent offer, you can report it to The New York Times at NYTapplicants@nytimes.com. You can also file a report with the Federal Trade Commission or your state attorney general.