Accounting & Finance Assistant

Our Vision and Our Company Etiquette

Our vision is to be the world’s most thoughtful villa company. To achieve our vision, we are thoughtful, we work with integrity, and we take a principled, considerate, proactive and passionate approach to what we do.

Every day.

Job Location:                  Athens, Greece

Job Type:
                              Internship, Full Time

Job Purpose:
                  As an integral part of our Finance team at our regional office in Halandri, Athens, you’ll have the chance to   work alongside professionals who value meticulousness and client satisfaction. Reporting to the Accounting and Finance Supervisor, this role offers the chance to contribute to essential financial functions. Our Finance team is a well-connected group, spanning from Athens to London, comprising experts such as the Senior Financial Accountant, Financial Controller, and CFO. Your role will be pivotal, encompassing significant responsibilities that directly impact our clients, owners, suppliers, and fellow colleagues.

Reports To:
                          Accounting & Finance Supervisor

Direct Reports:
                n/a

Working Partnerships:
 Finance Team, People & Culture Team, Head Office and Greek Operational Teams, Greek overhead suppliers, Local Managers, villa owners, Experiences suppliers, external advisors

JOB ACCOUNTABILITIES

Accounts Payable

• Assist with collecting and registering invoices/receipts, both into the commercial & accounting system (Zoho Expenses & Softone)
• Ensuring all physical and electronic records are properly filed for the external account’s review throughout the month
• Verify items billed against items ordered and received and reconcile differences through regular follow-ups
• Process and prepare financial and business forms for the purpose of regular checking of account balances, facilitating purchases, etc.
• Ensuring invoices are authorised by the relevant approver

Zoho Expense Reports / Viva

• Collect and review all the expense reports of the team
• Ensuring all Viva card purchases are accompanied by a VAT receipt/invoice, a meaningful description and coded correctly
• Review claims for cash expense reimbursements to make sure these are properly registered and settled in a timely manner
• Ownership of our Viva expense cards, including issuing new cards when required
• Ensuring purchases are entered into Zoho Expense on a monthly basis and reconciled to the Viva card statement
• Communicate all expense reports to the external accountants for review before the month end reporting

Bank Reconciliations

• Ensuring all bank account transactions are validated and accurately recorded in Softone
• Ensuring all bank accounts are reconciled weekly and in time for the month end reporting, with all variances explained

Other

• In charge of the IT Asset Inventory and equipment allocation to the team
• Assisting with HR paperwork and physical/electronic filing
• Creating and maintaining process notes and policies for your areas of responsibility
• Constantly improving the efficiency and effectiveness of your areas of responsibility

PERSON SPECIFICATION

• Familiar with bank reconciliations
• Excellent command of English language, both verbal and written
• Well organised with an ability to meet all agreed upon deadlines
• Attention to detail with an ability to apply common sense and logic
• A clear, confident and courteous communicator, particularly on the phone
• Flexible and willing to take a hands-on approach
• Experience with Excel (pivot tables, formulae such as SUMIF/VLOOKUP etc.)
• Prior experience in an accounting department will be considered an advantage.
• Knowledge of Zoho Expenses – ERP Softone would be an advantage

Our Commitment to Equity, Diversity and Inclusion

At The Thinking Traveller, we value and prioritise diversity and inclusion within our workplace, recognising the importance of ongoing improvement in this area. Our goal is to cultivate a thoughtful culture where every individual feels genuinely appreciated, respected, and included.

We firmly believe that by attracting a diverse group of talented individuals, we can benefit from a wide range of perspectives, experiences, and ideas. This diverse tapestry of Thinkers enables us to deliver exceptional results to our esteemed clients. We welcome applicants from all backgrounds, irrespective of race, ethnicity, gender, sexual orientation, religion, age, or disability.

If you are considering joining our team, we encourage you to apply and inform us if any adjustments are required during our recruitment processes. Your unique perspective and potential contributions are valued, as we strive to create an environment that is inclusive and supportive to all.