Assistant, Procurement and Supplier Management

• →Administrative and Operational Support:

1. →Assist with gathering requirements from Asia stakeholders and providing administrative support for market research tasks. Support the preparation of documentation for RFQs/RFPs by compiling technical specifications and commercial terms as directed. Provide clerical assistance during the vendor evaluation process and help maintain documentation throughout the selection and onboarding phases, ensuring all compliance records are accurately filed.
2. →Maintain and update comprehensive records for Asia suppliers and contracts across platforms like Vendr, ensuring all product information, quotations, and compliance documentation are accurate and current.
3. →Assist in the review of new vendor contracts to ensure payment terms align with company standards and payment run schedules, helping to prevent delays in processing.
4. →Assist with the implementation of global procurement policies, workflows, and strategies within the Asia/local region by supporting the localization of documentation and technical specifications. 
5. →Act as a junior point of support for the rollout of global procurement workflows to Asia stakeholders, helping to communicate changes and ensuring that local procurement activities maintain strict adherence to overarching global standards and compliance requirements.

• →Liaison and Coordination Support:

1. →Support internal departments by providing basic procurement guidance and administrative help as directed by the manager.
2. →Schedule regular check-ins with key suppliers and provide administrative support for quarterly business reviews involving internal stakeholders.
3. →Coordinate with the accounts payable team to ensure supplier invoices are correctly documented and submitted for timely processing.

• →Transactions Processing and Record Keeping:

1. →Provide support in raising Purchase Orders (POs) and maintaining accurate transaction records for the procurement team.
2. →Assist in resolving administrative tickets assigned to the procurement team under guidance.
3. →Manage the contract procurement lifecycle by tracking service usage data, goods delivery, and proactively collecting missing documentation from contract owners.
4. →Help document issues or escalations from stakeholders and suppliers for review by senior team members.

We know that to be truly innovative, we need to have a diverse team around us. That is why Third Bridge is committed to creating an inclusive environment and is proud to be an equal opportunity employer. If you are not 100% sure if you are right for the role, please apply anyway, and we will be happy to consider your application.