Accounting Analyst

Our Mission: The University of Austin prepares thoughtful and ethical innovators, builders, leaders, public servants and citizens through open inquiry and civil discourse.

We are seeking a detail-oriented, enthusiastic, and dependable individual to join our Finance team as an

Accounting Assistant. This role offers the opportunity to learn, grow, and contribute within a fast-paced and dynamic organization. The ideal candidate is highly organized, proactive, and committed to providing excellent internal and external customer service.

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  Accounts Payable Functions

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    Responsible for full cycle accounts payable (AP) functions, including:

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    Reviewing invoices in Ramp to ensure accurate coding, approvals, and supporting documentation

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    Monitoring and maintaining the AP mailbox for incoming invoices and reimbursement requests

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    Contacting vendors to obtain necessary documents needed to process invoices and payments, such as W9s, banking/payment details, and other supporting documents

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    Work closely with internal departments and external vendors to resolve payment issues or discrepancies

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    Review AP aging monthly, including following up to close any open AP.

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    Updating, when necessary, vendor, merchant and/or vendor account information.

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    Maintaining organized AP documentation and support records / files.

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    Assist in training new employees in accounts payable processes and procedures.

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    Ensure compliance with company policies, procedures, and regulatory requirements.

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    Assisting with annual 1099 preparation and processing

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    Maintaining and updating AP process documentation and manuals

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  Credit Card & Expense Management

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    Responsible for employee credit card expense reconciliation via Ramp.com

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    Review transactions for accurate coding and approvals

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    Follow up with staff on outstanding tasks to complete transactions

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    Reconcile transfer of data to accounting system

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    Assisting with employee expense report processing and policy compliance

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  Additional Accounting Support

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    Support the Controller with organizational data analysis and reporting projects

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    Prepare Bank deposits and logs to support the Finance and Development Teams

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    Assist with monthly close, including preparing journal entries, reconciliations, and maintaining supporting schedules.

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    Participate in annual financial audits

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    Assist with processing student financial aid application documentation and related administrative tasks 

• Bachelor’s degree in accounting, finance, or a related field is preferred but not essential

• Proficiency with Microsoft excel and Microsoft Office applications

• Knowledge of accounts payable, accounts receivable, and general ledger accounting

• Strong attention to detail and accuracy

• Excellent organizational, communication, and interpersonal skills

• Ability to work independently and as part of a team

• Ability to handle sensitive and confidential information with professionalism