Operations Co-Director

Operations

Co-Director of Operations

Pastor

UCFM ministries, staff, volunteers, members, guests, facilities, and operational resources

Stipend

Church member

Stable, maturing Christian

Administration • Leadership • Service • Helps • Discernment • Stewardship

Facilities and operations coordination • Organization • Inventory management • Vendor coordination • Problem solving • Recordkeeping • Safety awareness • Clear communication

Dependable • Observant • Organized • Accountable • Proactive • Collaborative • Detail-oriented • Safety-minded • Resource-conscious • Solutions-oriented

Stewarding God’s house and UCFM’s resources with excellence so ministry can operate in a clean, safe, functional, ready, and accountable environment

One Year Minimum

1. Doing ministry/preparing for ministry: 8-10 hours per week

2. Participating in meetings/training: As scheduled or required

1. Inventory Management

• Establish and maintain an accurate inventory of equipment, supplies, furnishings, and operational assets.

• Develop systems for receiving, storing, issuing, tracking, and replacing inventory.

• Conduct periodic inventory audits.

• Monitor supply levels and identify purchasing needs.

• Ensure ministry departments properly account for UCFM-owned equipment and resources.

• Establish procedures for reporting damaged, missing, or unusable assets.

• Recommend opportunities to reduce waste and improve resource utilization.

2. Building Usage & Space Assignments

• Coordinate building and room assignments for ministry and organizational use.

• Maintain an up-to-date facility usage calendar.

• Ensure spaces are properly prepared before scheduled activities.

• Coordinate setup and breakdown requirements.

• Establish procedures for ministry departments requesting facility use.

• Prevent scheduling conflicts and unauthorized use of facilities.

• Ensure facilities are returned to their designated condition following events.

• Coordinate special-event facility requirements with ministry leaders.

3. Florida Boulevard Facilities Management

• Provide operational oversight of the Florida Boulevard campus and its facilities.

• Develop and maintain a regular facility inspection schedule.

• Inspect general building condition; doors, locks, windows, and access points; restrooms; lighting; HVAC systems; plumbing; electrical concerns; furniture and fixtures; parking areas; exterior grounds; signage; fire and life-safety equipment; and visible water leaks, damage, or maintenance concerns.

• Maintain documentation of identified issues and corrective actions.

• Escalate significant safety, property-damage, security, or ministry-readiness concerns to appropriate leadership.

4. Security Inspections

• Work with UCFM leadership and Security Ministry personnel to maintain a safe ministry environment.

• Conduct routine security inspections.

• Inspect doors, locks, gates, cameras, alarms, access-control systems, and emergency exits.

• Identify security vulnerabilities and recommend corrective action.

• Coordinate with the Security Ministry regarding facility-related concerns.

• Maintain documentation of security inspections and unresolved issues.

• Ensure security-related vendors and contractors fulfill their assigned responsibilities.

5. Equipment Inspections & Maintenance

• Establish an equipment inspection schedule.

• Track equipment requiring maintenance, repair, or replacement.

• Ensure critical operational equipment is ready before major events.

• Coordinate repairs with qualified vendors.

• Maintain records of equipment maintenance.

• Identify aging equipment and develop replacement recommendations.

• Ensure equipment is stored appropriately and safely.

6. Lawn Care & Grounds Maintenance

• Provide oversight of the appearance, maintenance, cleanliness, and safety of UCFM grounds.

• Inspect lawn and landscaping regularly.

• Monitor lawn-care contractors and service quality.

• Ensure grass, trees, shrubs, flower beds, and other landscaping are maintained.

• Monitor litter, debris, drainage, and exterior appearance.

• Identify hazards requiring immediate attention.

• Ensure entrances, walkways, parking areas, and gathering areas remain clean and presentable.

• Develop seasonal grounds-maintenance priorities.

7. Vendor Relationship Management

• Serve as an operational point of contact for UCFM vendors and service providers.

• Maintain a current vendor directory.

• Coordinate vendor access to UCFM facilities.

• Monitor vendor performance and service quality.

• Verify that contracted services are delivered according to expectations.

• Review service schedules and completion of work.

• Maintain documentation of contracts, warranties, and service agreements.

• Address service concerns and escalate unresolved issues appropriately.

• Assist leadership with vendor selection and evaluation.

• Seek opportunities for improved service, efficiency, and cost management.

8. Operational Accountability & Reporting

• Maintain a simple Operations Dashboard that gives leadership visibility into facility condition, open maintenance issues, security concerns, equipment requiring repair, inventory status, building usage, grounds/lawn condition, vendor performance, upcoming operational needs, and completed corrective actions.

• Provide leadership with a monthly Operations Report addressing: What did we inspect? What did we discover? What did we resolve? What requires attention?

• Include significant problems, risks, deficiencies, maintenance needs, completed repairs, improvements, replacements, projected expenses, vendor concerns, and leadership decisions needed.

• Track open corrective actions through resolution.

• Communicate urgent safety, security, property-damage, or ministry-readiness concerns when identified rather than waiting for the monthly report.