Accounts Payable Clerk

Job Description

Job Title: Accounts Payable Clerk

Reports To: Chief Financial Officer (CFO)

 

Summary

The Accounts Payable (A/P) Clerk is responsible for performing data entry and related duties in disbursing non‑payroll accounts payable to staff, contractors, guests, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and identifying account irregularities.

The A/P Clerk ensures the timely and accurate processing of payment documents such as expense reports, cheque requests, vendor payments, loan disbursements, and other accounting transactions related to A/P management. The role also provides year‑end audit support and guides Ulnooweg staff in correcting incomplete or inaccurate payment requests.

 

Responsibilities

Confidentiality & Compliance

• Ensure strict confidentiality and privacy of financial records related to Ulnooweg or its business partners.
• Ensure relevant financial coding and required management authorization are present on all payment requests, in accordance with organizational policies and standards.

Accounts Payable Processing

• Collect, review, and verify outgoing payments, including invoices, expense reports, cheque requests, and Visa reconciliations.
• Create records of invoices, expense reports, and cheque requests in the accounting software as directed by the Senior Finance Team.
• Ensure timely and accurate payments by issuing cheques or conducting electronic fund transfers based on approved payment requests.

Records Management & Reporting

• Maintain ledgers, credit balances, and identify account irregularities.
• Generate accounts payable reports as required to support cash flow management.
• Create, organize, and maintain payment records in both electronic and hard‑copy formats.
• Regularly upload required information to the Agreements Management Team system.

Audit & Internal Support

• Support the year‑end audit process by providing records and information in response to audit inquiries.
• Guide Ulnooweg staff in correcting invalid or incomplete payment requests.

Other

• Perform other duties as relevant to the role.

 
 Qualifications:

Education & Experience

• Post‑secondary diploma or degree in Accounting, Finance, or Business Administration, with a minimum of two (2) years of related experience, or an equivalent combination of education and experience.
  

Technical Skills

• Proficiency with accounting software and spreadsheet applications such as Sage 50 and Microsoft Excel, or equivalent.
• Experience using Microsoft Office applications, including Outlook, Microsoft Teams, and SharePoint.

Accounting Knowledge

• Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
• Knowledge of payment regulations and fair credit practices.
• Basic knowledge of accounting systems, budgets, and internal controls.
• Experience gathering data, compiling information, and preparing financial reports.

Professional & Interpersonal Skills

• Proven ability to handle sensitive information and maintain confidentiality.
• Strong attention to detail and a high degree of accuracy.
• Sound analytical thinking, planning, prioritization, and execution skills.
• Strong work ethic and positive team attitude.
• Able to effectively communicate both verbally and in writing. 
• Able to build and maintain lasting relationships with other departments and key business partners.

 Conditions of Employment:

• Primarily office setting. 

• Manual dexterity required to use desktop computers and peripherals. 

• Interacts with upper and middle management, employees, and external contacts. 

• Repetitive work. 

• Travel as required.   

• Overtime, as required. 

 

Recruitment Statement:

In accordance with the Indigenous Employment Preference Policy of the Canadian Human Rights Commission, preference will be given to qualified Indigenous applicants. Therefore, we encourage you to self-identify.

📌 Closing date May 22, 2026

📌 Applications will be reviewed on a rolling basis therefore early applications are strongly encouraged.

Benefits:

• Medical and Dental coverage
• Disability coverage
• 3 weeks paid vacation
• Paid sick leave
• Special leave
• Free parking
• Statutory holidays + Indigenous Holidays observed in the Atlantic Region

 Organizational Perks:

• Mi’kmaw Language Training
• Cultural Education Programs
• Annual holiday office closure

About Ulnooweg Development Group:

Since 1985, Ulnooweg Development Group has represented Atlantic Canada as a member of the National Aboriginal Capital Corporations Association (NACCA). Our organization is an autonomous, Indigenous-controlled, community-based financial non-profit that encourages Indigenous entrepreneurship and community building in Atlantic Canada. As an Aboriginal Financial Institution (AFI), we offer diversified sources of capital and dedicated business support to Atlantic Indigenous entrepreneurs and communities.

 

The Development Group is one of three organizations that represent Ulnooweg, an established and innovative Indigenous-led organization dedicated to taking a transformative and complex, community-centered approach.

 

The three organizations attribute to the benefit of the communities it serves: Ulnooweg Development Group Inc. (AFI), The Ulnooweg Education Centre (an education and research charity), and the Ulnooweg Indigenous Communities Foundation (a charitable foundation). These organizations work towards breaking down systemic barriers our communities and individuals face through truth and reconciliation.