Executive Administrative Assistant II

College of Natural and Mathematical Sciences (CNMS), Dean's Office

The Executive Administrative Assistant II provides administrative support to the Dean and Dean's Office staff, including maintaining the Dean's schedule, managing and preparing correspondence and creating and maintaining files and logs.

UMBC offers competitive compensation. This role starts at $29.48 per hour and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available. 

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Reporting to the Dean, the incumbent is responsible for providing administrative support and assistance to the Dean and the Dean's office staff. Specific duties include:

• Coordinating the Dean's schedule
• Preparing and managing correspondence
• Creating and maintaining files for CNMS faculty and staff
• Making travel arrangements
• Processing reimbursement requests
• Ordering and maintaining office supplies
• Serving as purchase card (P-card) and departmental card (D-card) holder, including obtaining approvals and maintaining accurate records, logs and reconciliations
• Other duties as assigned

Requires a High School Diploma or GED and six years of secretarial experience, one year of which was providing primary secretarial support to a key administrator. 

Excellent organizational skills, strong verbal and written communication skills, ability to understand and interpret policies and procedures, exercise sound judgement, manage multiple assignments under time deadlines and handle sensitive and confidential information with discretion and tact are required.

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

A background check will be required.

Upload a cover letter and a resume.  

UMBC offers a rich benefits package including the following for nonexempt regularemployees.

Generous Leave which includes accruing the following for full time positions:

• 14 Days of Annual Leave  (increases with years of service)
• 15 Days of Sick Leave  
• 15 Holidays
• 3 Personal Days

Tuition Remission:

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement/Pension plan
• Professional development opportunities
• Wellness opportunities
• & Much more

Contingent II positions may include benefits. 

Benefits offered align with type (Regular, Contingent II, etc.) of position. 

Pay Range 11 (minimum: $29.48 per hour / maximum: $31.49 per hour) based on the University System of Maryland (USM) Pay Program.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.