Unispace28d ago

FF&E Project Administrator

United Kingdom·Londonmid

OtherProject Administrator

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Quick Summary

Overview

At Unispace, we are committed to transforming workplaces to meet the diverse needs of today’s dynamic global brands. Our agile, end-to-end approach is delivered seamlessly across borders, fueled by strong client partnerships and supported by insightful workplace intelligence and innovative…

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At Unispace, we create spaces that empower people and businesses to thrive. We are a global design-build partner delivering workplace and life sciences projects for some of the world’s most innovative brands.

With over 500 people across four continents, we bring together strategy, design, project management, and delivery into one seamless experience. Our integrated approach enables us to move with agility, solve complex challenges, and deliver meaningful outcomes for our clients.

Our people are at the centre of everything we do. We foster a collaborative, inclusive culture that values curiosity, accountability, creativity, and continuous improvement. We believe diverse perspectives strengthen our teams and help us create better experiences for our clients and each other.

At Unispace, you’ll have the opportunity to contribute to impactful projects, work alongside talented global teams, and grow your career in an environment that encourages innovation and new ideas.

Are you highly organised, detail-oriented, and passionate about delivering exceptional workplace environments?

At Unispace, we create innovative workplaces for some of the world’s leading brands. We’re looking for a Project Coordinator – FF&E to join our Delivery team and support the successful coordination of furniture, fixtures, and equipment projects from procurement through to delivery.

About the Role

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As a key member of our FF&E team, you’ll play an essential role in ensuring projects run smoothly, on time, and to the highest quality standards. You’ll work closely with internal teams, manufacturers, subcontractors, and clients to coordinate project milestones and maintain seamless communication throughout the project lifecycle.

Responsibilities

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→Coordinating FF&E project administration and reporting
→Managing communication between stakeholders, suppliers, and project teams
→Supporting procurement activities and tracking deliveries
→Monitoring project timelines and ensuring milestones are met
→Assisting with quality assurance and project documentation
→Building strong relationships with manufacturers and subcontractors

Strong organisational and time management skills
Excellent communication and stakeholder management abilities
High attention to detail and proactive problem-solving mindset
Experience in procurement, administration, or FF&E/project coordination
Knowledge of contracts, scopes, and supplier coordination
Ability to interpret drawings and project specifications
Proficiency in Microsoft Office and procurement systems

What We Offer

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At Unispace, people are at the heart of everything we do. Across 48 global studios, we foster a collaborative, inclusive, and supportive culture where innovation and individuality thrive.

We offer:

✓Hybrid and flexible working

✓Career development opportunities

✓Well-being and employee support initiatives

✓Inclusive and diverse workplace culture

✓Opportunity to work on exciting global projects

At Unispace, we believe diverse perspectives strengthen our teams, our culture, and the work we deliver for our clients. We are committed to fostering an inclusive workplace where everyone is treated with respect and has the opportunity to thrive.

Employment decisions are based on qualifications, merit, and business needs, in accordance with applicable local laws and regulations.