Project Administrator

The Simonds story all started in 1949 with a passionate family man, Gary Simonds. He envisioned a builder that Australians could rely on to guide them through the process of crafting their perfect home. This vision remains at the heart of Simonds today with our commitment to making the Great Australian Dream a reality by placing home ownership within Australia’s reach.  

Becoming part of Team Simonds means becoming part of the family. Our people are the heart of what we do. Our homes are built for the community, by the community, with a local network of employees, trades and suppliers all working towards this vision. It is this passion, dedication, and excellence that you will find on every Simonds job site, office, and display centre across the country. Today, we stand proudly as an ASX listed & leading national builder servicing customers across Victoria, Queensland, South Australia & Western Australia.

Simonds has helped shape Australia. Few can say that. Whether we’re looking back at the homes of yesteryear, what we’re building now, or everything that’s still to come. We’ve not only shaped what Australia looks like, but more importantly, how Australia homes.

We are seeking an experienced and customer-focused Project Administrator to join our growing Medium Density & Projects team, based in our modern Collins Square office.

This is an exciting opportunity to play a key role in delivering high-quality residential building projects, supporting clients throughout their new home journey while working closely with a collaborative and fast-paced team.

As a Project Administrator, you will manage a portfolio of clients from contract through to pre-site, ensuring a seamless and positive customer experience. You’ll become a trusted point of contact for clients, coordinating key administrative milestones and partnering with internal teams and external stakeholders to keep projects moving efficiently.

Key responsibilities include:

• Providing regular updates and exceptional service to clients throughout their build journey
• Managing pre-site administration across a portfolio of projects
• Preparing HIA Building Contracts and associated documentation
• Maintaining accurate and up-to-date client records and file notes
• Liaising with brokers, banks, councils and external stakeholders regarding finance and land information
• Coordinating the Building Permit process
• Working collaboratively with internal departments to ensure timely file progression
• Maintaining up-to-date knowledge of Simonds products, processes and promotions

You are a highly organised and proactive administrator who thrives in a fast-paced environment and enjoys building strong relationships with both clients and colleagues. You bring a customer-first mindset, exceptional attention to detail and the ability to confidently manage multiple priorities at once.

You’re a team player with strong communication skills and enjoy being part of a supportive and collaborative environment, while also taking ownership of your own portfolio and responsibilities.

To be successful in this role, you will ideally have:

• Previous administration experience, preferably within residential construction, property or a related industry
• Experience delivering exceptional customer service and managing customer enquiries or issues professionally
• Knowledge of HIA Building Contracts and/or pre-site administration processes
• Strong organisational and time management skills, with the ability to manage competing priorities
• Highly developed interpersonal and communication skills
• A proactive and adaptable approach to work
• Experience with Framework systems (highly regarded)
• The ability to work positively within a goal-oriented and collaborative team environment

If you are looking to join a dynamic team where you can build strong client relationships, contribute to exciting residential projects and further develop your career within the building industry, we would love to hear from you.

If this sounds like your next opportunity, we'd love to hear from you as soon as possible!

Please note: You must have unlimited Australian work rights to be considered for this role.

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